Operation Executive

• Attend department meetings, record minutes and distribute as required
• Assist with updating, checking and maintaining the OCIMF Vessel Particulars Questionnaires (VPQ), updating internal records, customer and other Marine databases (SIRE, Q88, SIS3, CDI) as appropriate
• General administration work as required.
• Filing of Marine related weekly and monthly reports and documentation as received from the vessels/various other parties moving to electronic filing and DANAOS.
• To ensure compliance with voyage instruction and to guide vessel master in accordance to the governing CP.
• Liaise with purchasers, vessel Superintendent and logistical service providers on planning for loading / unloading / transshipment of stores and spares
• Monitor and review actual fuel consumption of vessels against budgeted consumption to ensure cost effectiveness.
• In any dispute against counterparty such as cargo damage or shortage, lay-time, underperformance and so on, to communicate for settlement based on charter party.
• Clerical work such as filing shipping documents, entering voyage data into business applications.
• Assist with compilation of Insurance Claim documentation (cargo claims/ operation related etc).
• Coordination with Master / Charterers regarding unplanned stoppages / repairs. Including follow up for OFF/ON Hire reports and instructions to masters regarding Vessel side reports (to external parties) (Under guidance from Technical Supt)
• Monitor and support all vessels on operational issues (Loading / discharging / tank cleaning / grade change) (Under guidance from Marine superintendent / Ops Super.)
• Assist with post fixture activities as required (Cargo documentation (BLs / LOIs, Cargo quantity issues, Additional Insurance requirements (AWRP / KnR) (Under guidance from Marine Supt / Operations Super as required)
• Bunker ROB / Requirements of the vessel. Including notification to charterers (if required) and Intake quantity + segregation onboard. (Under guidance from Tech Supt and advise from Master as required)
• Agency appointment (as required) on owners behalf.
• To monitor the speed & consumption of all vessels to comply with respective Charter party requirements.
• Collect Customer Feedback.
• RPT / PPKN submission (with agents assistance)
• For vessel calling US, resolve marine certificate to be follow up

Primary tasks (Daily)

• Liaising with charterers
• Monitoring cps speed and consumption
• Monitoring cargo operations
• SIRE/ OCIMF/ Q88 request
• Vessel schedule
• Agency Appointment- EDPDA renewal

Secondary tasks:

• Weekly reports
• If discrepancy in fuel consumption, then inform technical
• Voyage report filing
• Marine reports weekly/ monthly filing
• RPT/PPKN

Competencies Requirement

• Diploma holder in related field/discipline
• Self-motivated individual with a minimum of 2 - 3 years experience in marine industries is a MUST
• Possess initiative and able to multi-task
• Tech Savvy, adaptable to working with ERP