Office Administrator

Role Summary

We are looking for a reliable and detail-oriented Office Administrator to manage and support day-to-day administrative and HR operations. This role is responsible for ensuring smooth office functioning, coordinating payroll and hiring processes, and maintaining accurate documentation.

The ideal candidate is organized, proactive, and comfortable handling multiple operational responsibilities.

Key Responsibilities

Administrative Operations

• Manage daily office administration and ensure smooth functioning
• Coordinate with external service providers (accountants, payroll vendors, consultants, etc.)
• Track expenses, manage invoices and vendor payments, and maintain proper documentation
• Handle office supplies, facilities coordination, and general administrative tasks
• Maintain organized digital and physical records

HR & Payroll Support

• Coordinate recruitment activities (scheduling interviews, candidate communication, documentation)
• Support onboarding and offboarding processes
• Prepare and coordinate payroll inputs (attendance, leave records, reimbursements)
• Maintain employee records and documentation
• Track attendance and leave management
• Ensure confidentiality of employee information

Hiring & Coordination

• Post job listings and coordinate interview schedules
• Screen basic profiles and maintain candidate trackers
• Support offer documentation and joining formalities

Operational Support

• Track tasks and follow up to ensure timely execution
• Provide administrative support as required

Ideal Candidate Profile

• 15 years of experience in Office Administration, HR Operations, Payroll Support, or similar roles
• Strong organizational and documentation skills
• Basic understanding of HR processes
• Ability to manage multiple tasks efficiently
• Proficient in MS Excel / Google Sheets
• Ability to handle confidential information responsibly