Office Administrator

About Us:

At Kara Express, we pride ourselves on our global presence, with multiple international branches strategically located to serve our clients' needs worldwide. As a leading logistics solutions provider, we specialize in air/sea/land freight forwarding, warehousing, and supply chain management.

Overview:

We are looking for an organized and proactive Office Administrator to oversee daily operations, coordinate office activities, and support management for smooth business functioning

Responsibilities:

• Make sure daily operations run smoothly
• Deal with the paperwork
• Sort and distribute communication in a timely manner
• Create and update records ensuring accuracy and validity of information
• Monitor shipping and receiving process (logistics)
• Take orders and make sure they are prepared properly before sending out
• Supervise personnels schedule and duties
• Monitor payments to suppliers and receipts from customers
• Research transaction issues
• Schedule and monitor interviews and office meetings
• Organize office and file managing
• First level customer support and forward issues to relevant departments
• Daily financial issues management and monitoring
• Staff working times and holiday/sick leave monitoring
• Suppliers registration and claims/queries handling
• Customers front-end management and allocation of job profiles to CS team members

Requirements:

• Minimum 3+ years proven experience in similar administrative position in Logistics Industry
• Must be PC literate and proficient with Microsoft Office
• Basic bookkeeping knowledge and Financial understanding
• Problem solver
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Good cooperation and team skills
• Excellent verbal and written communication skills; outstanding telephone manner;
• Ability to handle sensitive and confidential information
• Detail oriented and ability to work with tight time-frames and under pressure;
• Ability to navigate and adapt to cultural differences in business culture

What we offer:

• Full time job
• Possibility to grow with company
• Salary based on qualifications and experience
• Starting immediately