Office Administrator

Role: Office Administrator

Experience Preferred: 3-5 Years

Location: Pune

Job Description:

Maintain accurate records, files, and databases, ensuring confidentiality and data security.

Manage office supplies, equipment, and inventory, anticipating needs and placing orders when necessary.

Coordinate with vendors and service providers for new products and services required as well as maintenance of existing products and services.

Coordinate and oversee office maintenance and repairs, liaising with relevant vendors. Ensure office facilities are well-maintained, clean, and organized.

Assist with basic bookkeeping tasks, such as tracking expenses, processing invoices, and reconciling accounts

Arrange travel itineraries, including flights, accommodations, and transportation, for executives and other staff members as required.

Coordinate meetings, conferences, and events logistics, including venue booking, catering, audio-visual setup, and attendee management.

Prepare meeting agendas, take minutes, and distribute relevant materials.

Handle sensitive and confidential information with integrity and discretion.

Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests.

Build and maintain positive relationships with internal staff, clients, suppliers, and other stakeholders.

Act as a point of contact for inquiries and requests, redirecting or responding appropriately