Occupancy & Move Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Occupancy & Move Coordinator’s main function is to plan and manage individual moves, assign new hires to space and assist the Regional Occupancy Planner with planning tasks related to moves

• Administer all occupancy changes (desk swap, furniture, office layout changes) and permanently maintain precise records under the direction of the Regional Occupancy Planning Lead

• Communicate and update any space changes in the CAFM system

• Work face to face with identified business representatives to ensure this information is validated on a regular basis.

• Work with the business representative, help draw scope of work for move vendor, provide necessary input for move vendor selection

• Provide high level move program (weekly move activity providing collection, relocation process and removals )

• Schedule and complete any moves within any SLAs.

• Provide pre-move communications (e.g. move instructions and boxes/labels) and post-move support (e.g. issue resolution and surveys) as required per project. Ensure users are responsible for packing and unpacking of their personal belongings, provide packing material and boxes to such users.

• Complete co ordination with vendor and ensure vendor provides users with suitable boxes, packing materials and labels as requested.

• Provide assistance in coordinating general desks moves (from individual to medium and large displacements).

• Assist with move related requests promptly and accurately, provide timely responses and manage overall traffic.

• Communicate clearly and professionally with business stakeholders handle general internal queries, clarify concerns and identify solutions.

• Ensure all changes or/or information related to occupancy is fed back to the Regional Occupancy Planner

• Coordinate with other service lines and functions where necessary

• Understand and ensure compliance with any India SEZ regulations and requirements

• Coordinate with local key suppliers providing us with frequent support.

• Assist in compiling specific and accurate move statistics as well as monthly reports.

• All other tasks and duties as required

This role is required to be on site (Pune) at least 4 days a week

Sound like you? To apply you need to be:

• Good organization skills

• Strong time management skills

• Excellent attention to detail

• Ability to read and analyze drawings, plans, schedules, schematics

• Awareness of health and safety

• Awareness of India SEZ regulations around moves and changes

• Excellent written & verbal communication

• Proficient with the use of Microsoft Office tools

• Client facing experience in a quality driven environment

• Exposure within an international corporate organization

• Bachelors degree with minimum 3 to 5 years of experience.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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