MANAGER

Position Name

 EXIM Manager

Function

Line of Business

BESS

Grade

Reporting to

Functionally

Administratively

Roles Reporting into

No. of employees

Role Description

-

The Export & Import Manager will be responsible for handling all international trade activities related to BESS projects, including import of battery cells, modules, PCS, power equipment, and export of fabricated containers or systems. The role ensures compliance with global trade regulations, cost-effective shipping, timely clearances, and smooth coordination with suppliers, freight forwarders, customs authorities, and project teams.

Perspective

Responsibility

Job Responsibilities

Export & Import Operations

• Manage end-to-end export and import processes for BESS components (cells, modules, racks, PCS, containers, auxiliaries, etc.).
• Ensure smooth customs clearance, duty assessments, and documentation compliance for global trade.
• Liaise with freight forwarders, CHA (Custom House Agents), and logistics providers for optimal shipment planning.
• Prepare and verify all shipping & customs documents (Invoice, Packing List, COO, BL/AWB, HS Codes, LC documentation, etc.).
• Monitor cargo movement, track shipments, and ensure on-time delivery at project sites or warehouses.

Compliance & Regulatory

• Ensure compliance with DGFT, FEMA, IEC, EXIM policy, hazardous cargo (lithium batteries), and international shipping standards (IMO, IATA, UN3480, UN3481).
• Maintain updated knowledge of export-import laws, tariffs, FTAs, and country-specific requirements.
• Coordinate with internal compliance/legal team for licenses, permits, EPCG schemes, and documentation.

Vendor & Stakeholder Coordination

• Work closely with international suppliers for shipment planning and order execution.
• Coordinate with procurement, project, and finance teams for documentation, LC management, and payment terms.
• Negotiate freight contracts with carriers and shipping lines to optimize costs and timelines.

Cost Control & Optimization

• Monitor freight, insurance, duty, demurrage, detention, and clearance costs.
• Implement cost-saving measures in logistics, packaging, and routing.
• Conduct periodic analysis of freight and duty costs to support budgeting and cost control.

Team Management & Reporting

• Lead a small team of logistics coordinators/assistants.
• Prepare MIS reports on shipments, costs, delays, and compliance.
• Escalate critical issues to SCM Head/COO and recommend process improvements.

KRA

·  100% compliance with EXIM and customs regulations.

·  On-time delivery of imported/exported goods without penalties.

·  Reduction of logistics costs (freight, demurrage, detention).

·  Accurate documentation and minimal discrepancies in customs filings.

·  Strong vendor management and negotiation for favorable freight rates.

Key Performance Indicators (KPI) What are the measurable indicators for the role?

Measurable Deliverables

·  Strong understanding of international trade laws & compliance.

·  Vendor & stakeholder management.

·  Documentation accuracy & attention to detail.

·  Analytical thinking with cost optimization mindset.

·  Leadership skills with ability to manage a small team.

·  High integrity and ability to handle regulatory authorities.

In this section, please mention the qualification, technical skills and capabilities which are essential to execute the role. It may be a reflection of your own qualification and skills

Qualification and technical skills required to execute the role. Please mention any functional knowledge. E.g. PhD in xyz

Qualifications

• Bachelor’s degree in Supply Chain / International Trade / Commerce / Engineering. MBA preferred.

Technical Skills

• Proficiency in SAP / ERP systems for EXIM documentation and tracking.

Experience levels required to execute this role

E.g. 2-5 yrs of experience as an Electrical Engineering in Battery/Solar Grid