Manager - Contract Admin & Billing

Contract Administration & Documentation:

Administer and manage contracts with contractors, consultants, and vendors to ensure adherence to terms, conditions, and timelines.
Draft and issue routine correspondence, such as notices, meeting minutes, and contract letters, ensuring compliance with contractual protocols.
Maintain accurate records of contracts, amendments, and associated documentation, ensuring traceability and accessibility.
Collaborate with internal departments (Planning, QS, Engineering) and vendors to track and monitor contract deliverables, milestones, and timelines.

Claims & Support Documentation:
Assist in the preparation and documentation of claims, extension of time (EoT) requests, variation orders, and change requests.
Collect relevant project data, including progress reports and site documentation, to support claim management and dispute resolution.
Maintain claims register and keep track of the status of ongoing claims, ensuring timely follow-ups and resolution.

Billing & Payment Processing:
Oversee and manage the billing process, ensuring that contractors and vendors are invoiced accurately and promptly in line with contract terms.
Review and verify invoices to ensure correct billing for completed work, material procurement, and other project-related activities.
Coordinate with the Finance and Accounts teams to ensure timely processing and payment of invoices.
Prepare and maintain billing schedules, progress billing reports, and ensure all invoices are submitted within the stipulated time frames.
Review and manage billing documentation to ensure accuracy, completeness, and compliance with contractual terms.

Coordination & Monitoring:
Collaborate with internal teams, such as Engineering, Procurement, and Planning, to ensure all contractual obligations are met on time.
Act as a liaison between the site teams and the corporate office to address contract administration issues and ensure that contractual matters are handled efficiently.
Monitor project activities to ensure compliance with contract terms and resolve any deviations or discrepancies.

Risk Management & Compliance:
Identify potential risks related to contract administration, billing, and payment processes and take proactive measures to mitigate them.
Ensure compliance with project-specific billing procedures, contract terms, and legal requirements.
Assist in the due diligence process for bid documents, vendor onboarding, and contract modifications when necessary.

Reporting & Quality Assurance:
Maintain up-to-date contract and billing documentation, ensuring accurate and timely reporting for management.
Prepare Contract MIS and billing-related reports as required for project stakeholders and management.
Ensure all documentation and communications are of high quality and meet internal audit standards

Bachelor’s degree in Electrical or Mechanical Engineering.