Management Trainee - AP Helpdesk

Responsibilities

• Process Purchase Order, Non-Purchase Order (FI), eInvoices as per the established process

·         Reconcile the processed work by the team verifying entries and comparing system reports

·         Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries

·         Production planning on a daily basis and allocating the inflow volume to respective team members

·         Pay vendors by monitoring contract/PO terms, discount, scheduling and preparing checks/Fund Transfer Orders, resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments

·         Process travel and expense reports of employees by receiving and verifying expense reports for advances and receipts

·         Good knowledge of excel reports like Pivot table, formulas, formatting and cleansing the data

·         Resolving queries like wrong posting, reversal, and corrections

·         Support team members in processing corrections by clarifying their doubts and confusions

·         Ensure SOP’s are reviewed frequently and the latest updates are incorporated post-client signof

·         Maintain 100% accuracy of invoice processing and monthly reports

·         Report taxes whilst processing region-specific invoices as per the requirement

·         Understanding of Helpdesk operations would be an added advantage

Qualifications

Minimum qualifications/skills

• University graduate in any discipline

Preferred qualifications/skills

• Bachelor/Master of Commerce or Business Administration

·         Relevant work experience in AP preferably in the Oil and Gas industry

·         Must have sound knowledge of written and spoken English

·         Preferable to have practical knowledge of SAP

·         Preferable to have practical knowledge of Reporting and Service Now

·         Understanding of Source to Pay process is a plus

·         Excellent time management and planning skills

·         Attention to detail, good analytical and problem-solving capabilities

·         Drive to achieve results and deliver on goals