Management Information System Executive

Job Title: Assistant Manager Marketing Billing & MIS

Experience: 5 8 Years

CTC: 4 6 Lacs per annum

Location: Chennai Mylapore

Role Overview

The Assistant Manager Marketing Billing & MIS will be responsible for managing end-to-end marketing-related billing, expense tracking, vendor coordination, and MIS reporting. The role ensures strong financial control over marketing spends, timely bill processing, and accurate reporting to support management decision-making.

Key Responsibilities

Marketing Billing & Financial Control

• Process, verify, and track all marketing-related bills including:
• Advertising agencies
• Digital marketing vendors
• Event & activation partners
• Printing, branding, and media vendors
• Ensure all bills are supported by approved work orders, purchase orders, and completion proofs.
• Coordinate with Finance/Accounts teams for timely booking and payment of bills.
• Track marketing expenses campaign-wise, project-wise, and vendor-wise.
• Monitor adherence to approved marketing budgets and highlight variances or deviations.

MIS & Reporting

• Prepare, analyze, and circulate periodic MIS reports including:
• Marketing spend vs. budget
• Campaign-wise expense analysis
• Project-wise marketing cost reports
• Vendor payment and outstanding status
• Maintain accurate marketing data in Excel and ERP systems.
• Submit daily, weekly, and monthly MIS reports to senior management.
• Support management presentations with financial insights, summaries, and dashboards.

Vendor & Internal Coordination

• Liaise with marketing vendors for invoice clarifications, corrections, and reconciliations.
• Coordinate with internal teams such as branding, digital marketing, events, CRM, and sales for billing confirmations.
• Ensure proper documentation of vendor agreements, rate cards, approvals, and scope of work.
• Maintain vendor master data, billing trackers, and historical records.

Compliance & Documentation

• Ensure marketing expenses comply with company policies and audit requirements.
• Maintain well-organized digital and physical records of invoices, approvals, and MIS reports.
• Support internal and external audits related to marketing expenses.
• Ensure GST compliance including accuracy of GSTIN, HSN codes, tax calculations, and invoice formats.

Process Improvement & Controls

• Streamline marketing billing and MIS processes to improve efficiency and accuracy.
• Develop and standardize formats for billing trackers and MIS reports.
• Identify cost optimization opportunities and share insights with management.
• Assist in automation or system enhancement initiatives related to billing and MIS.

Qualifications & Experience

• Bachelors degree in Commerce, Accounting, Finance, or Management.
• MBA in Marketing / Finance / Operations Preferred .
• 58 years of relevant experience in marketing billing, MIS, or finance coordination roles.

Skills & Competencies

• Strong understanding of marketing billing, expense management, and vendor invoicing.
• Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, dashboards).
• Working knowledge of GST and basic accounting principles.
• High attention to detail with strong analytical skills.
• Excellent coordination, communication, and follow-up abilities.
• Ability to manage multiple tasks, meet deadlines, and work independently.