Lead - Administration and Travel

Role Overview:

We are looking for a highly organized and proactive professional to lead our Administration and Travel functions. The ideal candidate will manage day-to-day office operations, oversee travel management end-to-end, ensure vendor/service efficiency, and create smooth internal processes that support business operations.

Key Responsibilities:

Administration

• Oversee overall office administration, facilities management, and workplace operations.
• Manage procurement of office supplies, equipment, and services while ensuring cost efficiency.
• Coordinate maintenance, housekeeping, security, and IT/facility support teams.
• Ensure compliance with statutory, safety, and facility-management standards.
• Implement and optimize admin processes, SOPs, and policies for smooth operations.
• Vendor management including onboarding, contracts, service-level monitoring, and negotiations.
• Support HR/Admin in onboarding logistics, office events, and employee experience initiatives.

Travel Management

• Handle end-to-end corporate travel planning for employees (flights, hotels, cabs, visas).
• Build and manage relationships with travel partners and agencies for best prices and service.
• Create and maintain travel policies, approval workflows, and cost-control measures.
• Ensure smooth travel support during high-volume movement (team events, joiners, offsites).
• Maintain accurate travel records, MIS, and cost reports for management review.

Operational Excellence

• Drive continuous improvements across admin & travel functions.
• Implement technology tools for automation and process efficiency.
• Manage budgets for admin, travel, and facility operations.

People & Stakeholder Management

• Lead and mentor the admin/travel support team.
• Coordinate with leadership, HR, finance, and cross-functional teams for seamless operations.
• Act as the single point of contact for any admin- or travel-related escalations.

Requirements:

• Bachelors degree; MBA/PGDM preferred.
• 5+ years of experience in office administration, travel management, or facilities.
• Strong vendor management, negotiation, and budgeting skills.
• Excellent communication, planning, and problem-solving abilities.
• Ability to work in fast-paced, high-growth environments with strong ownership.