Labour and Employment Compliance Lead

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Responsibilities of India Labor Compliance Head:

Critical Tasks:

1. Timely Compliance Assurance:

• Regulatory Compliance: Ensure strict adherence to all applicable labor and employment laws, encompassing wages, working hours, overtime, leave policies, and worker safety.
• Policy Development and Implementation: Formulate, update, and execute company policies in alignment with current labor laws and industry best practices.
• Statutory Filings: Oversee timely submission of all required statutory filings, including provident fund contributions, professional tax, and other mandatory payments.
• License and Registration Management: Diligently track and renew all necessary licenses and registrations for the company's real estate operations.
• Audit Preparedness: Conduct comprehensive internal audits to identify and address compliance gaps, ensuring readiness for external regulatory audits.
• Employee Grievance Resolution: Establish and manage an efficient system for addressing employee grievances in compliance with labor laws.
• Training and Awareness: Organize and facilitate regular training sessions on labor laws, company policies, and compliance requirements for staff.
• Reporting: Prepare and present detailed compliance reports to management, highlighting areas of concern and potential improvements.
• Stay Updated: Continuously monitor and adapt to changes in labor and employment laws, ensuring prompt implementation of new regulations.
• Contractor and Vendor Compliance: Ensure all contractors and vendors engaged by the company adhere to relevant labor laws and regulations.
• Health and Safety Compliance: Oversee the implementation of robust health and safety measures in accordance with occupational health and safety regulations.
• Team Management: Lead and manage a team of Compliance Officers responsible for administering the compliance program.

2. Legal Notice Management:

• Notice Reception and Tracking: Implement and maintain an efficient system for receiving, logging, and tracking all incoming legal notices related to labor and employment matters.
• Timely Response: Ensure prompt responses to all legal notices within stipulated timeframes to avoid default judgments or penalties.
• Legal Analysis: Conduct thorough preliminary analysis of each legal notice to determine validity, potential impact, and appropriate course of action.
• Coordination: Liaise effectively with internal stakeholders, consultants, and the internal litigation team to ensure timely compliance with notices.

3. Compliance Tracker Oversight:

•  Tracker Development and Maintenance: Oversee the compliance tracker covering all relevant laws, regulations, and internal policies received from respective consultants.
• Deadline Management: Ensure accurate recording of all compliance deadlines in the tracker, with reminders set for upcoming due dates and follow-ups.
•  Responsibility Assignment: Clearly delegate compliance task responsibilities to specific individuals or departments within the organization and to consultants.
• Reporting and Analytics: Generate comprehensive reports from the tracker, providing insights on compliance status, trends, and potential areas of concern.
• Escalation Process: Establish and manage an effective escalation process for high-risk or overdue compliance issues flagged in the tracker.

4. Document Repository Maintenance:

•  Ensure adherence to the current Legal Repository process within the L&E function, maintaining access to online and original documents (statutory documents, licenses, registration certificates, etc.).

5. Consultant & Cross-Functional Liaison and Coordination:

•    Serve as the Single Point of Contact (SPOC) for all L&E compliance-related tasks, coordinating effectively with consultants and cross-functional teams.

Regular Tasks:

6. Internal Stakeholder Advisory:

•  Provide expert guidance on policy interpretation, risk assessment and mitigation, HR support, policy development, compliance program design, regulatory updates, audit support, incident response, and compliance reporting.

7. Compliance Tool Administration:

• Monitor all requisite compliances on the PWC tool as per individual task timelines, serving as a Checker and providing analysis and reports to management as required.

8. Miscellaneous Tasks:

• Oversee financial operations (provisioning & invoicing) and internal tools management.

9. Average Number of Annual Tasks:

   • Reports filed with labor authorities: 950

   • Statutory remittances: 600

   • Registrations/licenses: 350

   • Remittances pertaining to PDS: 120

   • Labor authority assessments (PDS): 15

   • Compliance monthly audit reports: 3,000

   • Inspections: 200

We are seeking a highly qualified professional with the following credentials:

• LLB specializing in Labor Laws

• Company Secretary certification with extensive experience in Labor laws

• Master’s degree in social work, PMIR, or MBA with a focus on Labor & Compliance management from a prestigious Indian institute

The ideal candidate will possess a minimum of 15 years of post-qualification experience in Labor & Compliance management. This experience should demonstrate expertise in vendor management and client/employee grievance resolution. The successful applicant will play a crucial role in ensuring regulatory compliance and fostering positive labor relations within our organization. The successful candidate will be responsible for leading a team of Compliance officers and facilitating seamless coordination across various departments and business lines. Strong communication skills are essential, including fluency in spoken and written English, as well as proficiency in multiple Indian languages, to effectively navigate our diverse corporate environment. 

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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