Jr office Admin

Job Title : Junior Office Admin

Location : Andheri West - Mumbai

Experience : 1-2 years of relevant experience

Employment Type : Full-time

About Us

Pinkvilla is one of the largest digital websites in entertainment, lifestyle and fashion categories with 30 million unique users and 21 million social media followers.

Job Summary

Pinkvilla is seeking a highly organized and proactive individual to ensure the seamless operation of office activities. The role involves managing supplies, coordinating logistics, maintaining records, and providing support with various tasks. The ideal candidate is detail-oriented, resourceful, and thrives in a dynamic work environment.

Key Responsibilities

• Inventory and Supplies Management :
• Maintain inventory by checking stock levels, anticipating needs, and placing/expediting orders.
• Ensure smooth office operations by managing preventive maintenance, arranging repairs, and maintaining equipment inventories for Directors

• Office Management :
• Manage office registers and files.
• Ensure the cleanliness and upkeep of the Cabin space/ office by supervising day-to-day needs.
• Carry out general administrative duties such as filing, copying, printing, and scanning

• Documentation and Records :
• Create and update documentation, records, and databases as and when required.
• Maintain client files, contacts database, and the groups record-keeping needs.

• Logistics Coordination :
• Plan, coordinate, and manage logistics and events.
• Make travel arrangements for booking flights, hotels, cars, and restaurant reservations.

• Meeting and Visitor Coordination :
• Schedule and coordinate appointments and meetings.
• Attend to visitors and direct callers

• Clerical and Support Tasks :
• Handle moderately complex clerical, or technical issues under supervision, escalating complex matters when necessary.
• Provide IT assistance as required.

• Ad hoc Support :
• Deliver additional tasks as needed to ensure smooth operations.

Requirements

• Bachelors degree in Business Administration or related field (preferred).
• Proven 1-2 years of experience in a Personal Assistant or office management role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Experience managing housekeeping teams and event logistics is a plus.
• Ability to handle multiple priorities effectively and independently.