IT-Asset Executive

1. POSITION DESCRIPTION

JOB TITLE

IT-Asset Executive

GRADE

DM-I

DEPARTMENT

IT

LOCATION

HO/RO/BRANCH

SUB-DEPARTMENT

SERVICE SUPPORT/DELIVERY

TYPE OF POSITION

Full-time/Part-time/Contract/Intern

REPORTS TO

Manager-IT Assets

REPORTING INTO

2. ROLE PURPOSE & OBJECTIVE

1. Responsible to maintain the accuracy of the IT Asset Inventory.

2. Responsible for identifying, documenting and preparing reports on compliance issues related to asset consumption. Responsible for managing and monitoring Ujjivan SFB‘s IT asset management system.

3. SIZE OF THE ROLE

FINANCIAL SIZE

NON-FINANCIAL SIZE

• All IT hardware assets of the region

• Region wise count of employees

• Hardware IT assets

• Region wise

4. KEY DUTIES & RESPONSIBILITIES OF THE ROLE

1. Business:

• Responsible for ascertaining the working condition of IT assets in collaboration with users and supervisors and recommend replacement, if needed.

• Preparation of purchase orders for IT assets.

• Responsible to co-ordinate with Finance for invoice processing.

2. Customer (Both Internal & External)

• To co-ordinate with Audit SPOCs to validate branch asset

• To validate physical regional inventory across departments

• Coordination with all departments for gathering requirements related to IT assets

• To allocate to the users the relevant IT assets for carrying out business related activities against documented approvals

• To co-ordinate with HR for updating employee records related to IT assets during allocation, change and handover.

Customer centric AORs

Allocation of assets:

• Time taken to allocate asset

• Correctness of Asset Indemnity Form

Collection of assets during exit:

• Time taken to inform HR for FFS

Stakeholder’s interactions

• AIF form submission to HR- weekly

• Coordinate with Configuration team for asset deployment.

• Co-ordinating with Employees for FNF-Full & Final of Exit Employees

3. Internal Process

• To keep track of assets send for repairs and update the inventory

• Physical Stock verification fortnightly

• Provide replacement against the faulty/lost assets

• Remapping resigned employees' assets to new employees

• Provide assets to new employees by verifying stock in the branch/RO/HO within agreed TAT.\

• To work on Quarterly Audit, IT Asset declaration from Branch & RO office

• All asset movements need to updated in Oracle Tool

• BLT Training of Onboarding of new users need to update in Darwin Box

• Mailbox Monitoring and responding mails

• Some Ad-hoc requirements

Compliance to SLA/Policies/Processes

• Complete documentation (AIF) for the audi.

• No overdue items for the fixed assets audit crossed the timeline

Process Management/ Process Excellence

• Ensure required desktops and laptops are allotted to project teams within the given stipulated time for project.

• Quarterly come to the manager with some kind of new process which can be improve the existing process

4. Innovation & Learning

• ITIL Training Completion

• Attending team building training & Swayam Mandatory training

5. MINIMUM REQUIREMENTS OF KNOWLEDGE & SKILLS

Educational

Qualifications

• Graduation in any stream

Experience Range (Years and Core Experience Type)

• 1 to 2 years of relevant experience, preferably in IT asset management

Certifications

• If required

Functional Skills

• Basic tracking and identification methodology

• Asset Management Procedures

• Knowledge of Oracle FA