Inventory & Dispatch Executive

Location: Gurugram

Employment Type: Full-time

Experience: 35 years

Salary: 5-6LPA

Job Overview:

We are seeking a highly responsible and detail-oriented professional to manage our dispatch and shipment operations , while also supporting inventory management and audit processes . The ideal candidate will have a strong sense of accountability, excellent documentation skills, and the ability to manage end-to-end inward and outward shipments efficiently.

Key Responsibilities:

Primary Responsibilities Dispatch & Shipment Management (Majority Focus):

Prepare, organize, and manage all outbound shipments ensuring timely and accurate delivery.

Coordinate with logistics partners and internal teams for smooth dispatch operations.

Monitor and track shipment status, resolving any delays or discrepancies proactively.

Manage shipment documentation , including delivery notes, invoices, and transport receipts.

Ensure compliance with company policies and external regulations for shipments.

Assist in planning dispatch schedules to optimize time, cost, and resources.

Secondary Responsibilities Inventory Management & Audit:

Maintain accurate inventory records and perform regular stock audits .

Update and reconcile inventory data in ERP or inventory management systems.

Monitor stock levels, highlighting shortages, excesses, or discrepancies.

Prepare inventory reports and analysis for management review.

Support BOM (Bill of Materials) list management for production and dispatch requirements.

Additional Responsibilities:

Manage inward shipments , including receiving, inspecting, and documenting incoming goods.

Coordinate with procurement and production teams for material movement and storage.

Maintain organized and auditable documentation for all inventory and shipment activities.

Assist in process improvements to enhance inventory accuracy, dispatch efficiency, and reporting.

Qualifications & Skills:

Bachelors degree in Supply Chain, Logistics, Business Administration, or related field.

Minimum 25 years of experience in inventory management, dispatch operations, or logistics.

Strong understanding of shipment processes, inventory audits, and BOM management.

Proficient in MS Office and inventory management software (ERP knowledge preferred).

Excellent organizational, analytical, and documentation skills.

• High sense of professional responsibility, integrity, and accuracy.

Why Join Us

• Stable, structured work environment
• Exposure to accounting and operational workflows
• Opportunity to develop administrative and bookkeeping skills
• Supportive team and professional work culture