Information & Management - Business Execution Associate

About this role:

Wells Fargo is seeking a Information & Management - Business Execution Associate .Wells Fargo is required to manage records for legal, regulatory, or operational reasons. It is also required that records are retained in a consistent, systematic, and reliable manner so they can be retrieved when needed, retained for the appropriate length of time, and destroyed appropriately when destruction eligible. The I&P Records Management team supports the Corporate and Investment Banking (CIB) business group with Physical records management, CIB applications (Structured data) remediation, Unstructured data (Migration from SharePoint 2013 to SPOL, Group File Shares/Network File Shares Remediation), and Regulated Records Management to support various transformation projects (e.g. FileNet to Imaging and Content Management Platform (ICMP), deep-dive analysis, monitoring and updates to REGIS( Regulatory Inventory System)

In this role, you will:

Physical Records:

• Working with the Information Management Team supporting Corporate and Investment Banking (CIB) business group. The WF I&P Team Member’s will be analyzing carton attributes, performing in-depth Iron Mountain metadata exceptions analysis
• Validating all required records management and account ownership information is correctly associated with any records shipped to preferred third-party service provider storage
• Specifically, this involves reviewing all current and new inventory: Ensure future dating issues are reviewed and followed up in a predetermined time, Identify and capture missing metadata, Identify and correct missing Record Class codes, Review out card cartons (checked out over 90 days) and ensure proper protocol and procedure is being followed
• I&P TMs are expected to have knowledge of the systems utilized in the records program including Iron Mountain Connect (IMC), IM Connect is a web-based interface used to access Intellectual Property accounts and the Wells Fargo Records storage accounts
• Scorecards to report metadata exceptions and have them corrected by the business owners

Structured Data:

• Partner on the strategy, vision, and goals for LOB Records Management Structured Data program
• Work closely with technology and engagement managers to remediate failures on CIB Applications (Structured Data)
• Dashboards to track and report progress and ensure compliance with records management policy
• Maintain strong network with key stakeholders Including CIB lines of Business, Technology teams, Engagement managers, Compliance, Firmwide Records Management Program

Unstructured Data:

• Work to support the migration from SharePoint 2013 to SPOL, also support in streamlining the Network file shares remediation efforts. (Total files, Stale files)
• Scorecards for remediation on the transition document for clarity

Regulated records

• Support projects (e.g., FileNet to ICMP), deep-dive analysis, monitoring and updates to REGIS, the “card catalog” system.

The I&P team will also work on the regulated records management initiatives, such as:

•              CFTC 23.202 Daily Trading Records Remediation

•              End-to-End Regulatory and Control build-out

•              CFTC 23.201 Business and Reporting Records

•              REGIS Onboarding Activities
 

Required Qualifications:

• 6+ months of Business Execution, Implementation, or Strategic Planning experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• 6-8  years of experience handling diverse Projects in the areas of Operational Risk Controls, Compliance, Additional Compliance, Additional Operational Risk Management and Business process management
• Experience with data quality rules and processes to validate data, identify and resolve anomalies, remove duplicate data, cleanse inaccurate data, and standardize data to ensure accurate and timely reporting.
• Excellence. Leadership and Management Skills – Managed Projects with small and medium sized teams. Responsible to maintain process risk and control documentation through appropriate change control governance process. Investment banking domain knowledge with operational risk experience and strong reporting skills having VBA knowledge is an added advantage
• Able to multi-task to accomplish tasks effectively
• Strong verbal & written communication skills
• Strong Analytical skills – Advanced Excel, Power Query, VBA
• Attention to detail
• Excellent data entry skills
• Ability to work quickly & accurately while maintaining acceptable standards of workmanship
• Ability to recognize and escalate to management for any process / SLA breaches
• Flexibility to work in different shifts
• Ability to succeed in a team environment
• Proficient in reporting and presentation skills
• Strong technical skills
• Strong in Access Management Concepts
• Functional Competency:
  • Appraises knowledge and mentor team in all relevant processes/up-coming trends
  • Establishes the connect with organizational goals and priorities in line with process improvements
  • Drives/initiates projects to improve the quality standards
  • Builds a culture of Operational Excellence
  • Leverages business knowledge to facilitate new businesses
  • Inculcates a culture which drives value addition resulting in enhanced efficiency
  • Develops solutions to improvise processes and quality
  • Initiates & Implements ideas to re-engineer business processes
• Behavioral Competency:
  • Develop credibility with teammates on in-depth knowledge of issues or problems
  • Coach others on how to analyze information to solve problems and decision making
  • Provide support and encouragement to others when they attempt to innovate—even when they fail
  • Integrate ideas and inputs from different sources to find innovative solutions
  • Model self-development and embrace its value
  • Lead or champion efforts to increase productivity and goal accomplishment
  • Have the confidence to initiate action independently
  • Use strong writing and verbal skills to communicate facts, figures, and ideas to others
  • Energize people to go the extra mile
  • Be trusted by work group members
  • Effective communication with Business Groups (i.e. excellent verbal, written, and interpersonal communication skills)
  • Willingness to work outside of normal hours as and when required
  • Work typically involves close visual acuity on a computer to access, read and analyze the data in order to record data validation and/or establish credible challenge
  • Shift Structure: EMEA Shifts

Job Expectations:

Certification(s) required/Preferred

• Operational Risk Management
• Advance Excel, Power Query
• Power Bi
• VBA
• SQL
• Data security and privacy from ISACA
• Data Privacy from IAPP/ISO certifications

Posting End Date: 

*Job posting may come down early due to volume of applicants.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.