HVAC Project Coordinator

Company Description

A leading HVAC engineering organization engaged in end-to-end delivery of HVAC projects, including design, engineering, supply, installation, testing, and commissioning (SITC) of HVAC plants for commercial, industrial, and institutional projects.

(Company details will be shared with shortlisted candidates)

Role Description

This is a full-time on-site role for an HVAC Project Coordinator based in Delhi, India. The HVAC Project Coordinator will oversee and manage HVAC projects from inception to completion, ensuring timely execution, budget adherence, and quality standards. Day-to-day responsibilities include coordinating with team members, contractors, and clients, monitoring project progress, managing schedules, preparing project documentation, and resolving any issues to ensure successful project delivery.

Key Responsibilities

Project Coordination

• Coordinate with suppliers, subcontractors, contractors, and service vendors for timely execution of HVAC projects
• Act as a link between design/engineering teams and site execution teams
• Support Project Manager in day-to-day project activities and follow-ups

Client & External Coordination

• Interface with clients, consultants, and Third-Party Inspection agencies (TPI) as required
• Assist in scheduling inspections, approvals, and site visits
• Visit vendor offices, manufacturing units, or factories for TPI coordination and inspections, as and when required
• Track and follow up on client/consultant comments and approvals

Documentation & Reporting

• Prepare and maintain project documentation, including:

1.Submittals (drawings, datasheets, method statements)

2.Inspection requests3.

3.Material approval documents

4.Test & commissioning records

• Maintain updated project logs, MOMs, and progress reports

Quality & Compliance

• Coordinate with internal quality team to ensure compliance with project specifications and standards
• Support quality inspections and documentation during execution and commissioning stages

Logistics & Material Management

• Coordinate material dispatch, delivery schedules, and site receipt
• Track material status and ensure availability as per project timelines
• Liaise with stores, procurement, and logistics teams

Internal Coordination

• Work closely with design, procurement, planning, and site teams
• Support resolution of inter-departmental issues impacting project progress

Desired Candidate Profile

Education

• Diploma / BE / BTech in Mechanical Engineering or relevant field

Experience

• 3+ years of experience in HVAC/MEP project coordination and/or project execution
• Hands-on exposure to SITC HVAC/MEP projects (Design, Supply, Installation, Testing & Commissioning)
• Experience coordinating with vendors, subcontractors, consultants, and TPI agencies is preferred

Skills & Competencies

• Good understanding of HVAC systems (Chillers, VRF, AHUs, Ducting, Piping, etc.) preffered
• Strong coordination, follow-up, and communication skills
• Familiarity with project documentation, submittals, and approvals
• Ability to manage multiple stakeholders and timelines
• Willingness to travel for site visits and TPI-related inspections, as and when required
• Proficient in MS Excel, MS Word, PDF editing and basic project tracking tools
• Ability to read and coordinate using AutoCAD drawings (coordination level)