Human Resources Operations Specialist

Role Overview

We are looking for a detail-oriented HR Operations, Payroll & Admin Associate to support the day-to-day HR operations and backend HR processes of the organization. The role will primarily focus on HR operations (around 80%) including employee lifecycle management, documentation, HRMS management, and payroll coordination. The remaining 20% will support administration and facility management to ensure smooth office functioning.

This role requires strong organizational skills, confidentiality, and the ability to coordinate with multiple stakeholders across departments.

Key Responsibilities

HR Operations (Primary Responsibility ~80%)

• Manage end-to-end employee lifecycle documentation including onboarding, confirmations, transfers, promotions, and exits.
• Maintain and update employee records, HRMS data, and personnel files ensuring accuracy and compliance.
• Coordinate employee onboarding and induction processes, including documentation and system access.
• Assist in offboarding processes, including exit documentation, asset clearance, and final settlement coordination.
• Support payroll processing by preparing payroll inputs such as attendance, leave records, reimbursements, and variable payouts.
• Work closely with payroll teams/vendors to ensure accurate and timely salary processing.
• Maintain HR trackers and MIS reports related to headcount, onboarding, exits, and employee data.
• Assist with statutory compliance documentation including PF, ESIC, PT, and labour law records (knowledge preferred).
• Support HR in policy implementation, employee queries, and HR documentation.
• Ensure compliance with internal HR policies and maintain confidentiality of employee information.

Administration & Facility Support (~20%)

• Coordinate with facility vendors for office maintenance, housekeeping, security, and office supplies.
• Manage office assets, inventory, and employee asset allocation records.
• Support travel bookings, courier management, and office logistics when required.
• Assist in maintaining a safe and organized workplace environment.

Required Qualifications

• Bachelors degree in Human Resources, Business Administration, or related field.
• 25 years of experience in HR operations, HR backend support, or HR generalist roles.
• Exposure to HRMS tools and payroll coordination is preferred.
• Knowledge of basic labour laws, statutory compliance, and payroll processes will be an added advantage.

Key Skills & Competencies

• Strong attention to detail and documentation skills
• Good MS Excel and HRMS system knowledge
• Strong organizational and coordination skills
• Ability to maintain confidentiality and data integrity
• Good communication and stakeholder management skills
• Ability to handle multiple tasks in a fast-paced environment

Preferred Skills (Good to Have)

• Exposure to payroll processing and statutory compliances (PF, ESIC, PT, etc.)
• Experience in HR operations within corporate or startup environments
• Familiarity with HR analytics and MIS reporting