Human Resources Administrative Assistant

Company: Grace Turnkey Projects Pvt. Ltd.

Industry: Turnkey Interior Contracting (Hospitality | Healthcare | Residential | Commercial)

Location: Head Office (with coordination across project sites & factory)

Reporting To: HR Manager / Admin Head / Management (as applicable)

The HR & Admin Assistant will support day-to-day HR operations, payroll coordination, statutory compliance, and office administration for Grace Turnkey Projects.

This role is critical in ensuring smooth manpower management, documentation accuracy, and administrative control across head office, factory, and multiple project sites.

• Assist in recruitment coordination : screening CVs, scheduling interviews, maintaining candidate trackers
• Maintain employee records (personal files, appointment letters, ID proofs, contracts)
• Support onboarding & exit formalities (joining documents, inductions, handover checklists)
• Maintain attendance, leave, and manpower registers (HO, factory, and site staff)
• Coordinate with payroll team / consultant for:
• Monthly payroll inputs
• Salary revisions, deductions, advances
• PF, ESI, PT, and statutory compliance data
• Handle employee queries related to HR policies, attendance, salary slips, leaves, etc.

• Collect and verify attendance & wage data from sites and factory
• Assist in documentation for:
• PF / ESI registrations & updates
• Labour licenses, contractor records
• Statutory returns and audits
• Maintain records for inspections, audits, and compliance reviews

• Manage office administration : stationery, vendors, housekeeping, utilities
• Coordinate travel, accommodation, and site logistics when required
• Maintain vendor files, agreements, and service contracts
• Handle courier, documentation, filing, and record-keeping
• Assist management with letters, notices, circulars, and internal communications

• Act as a coordination point between:
• HR Site Teams
• HR Accounts / Payroll
• HR Management
• Prepare basic HR & admin reports :
• Manpower strength
• Attendance summaries
• Joining / exit trackers

• Graduate in B.Com / BBA / BA / HR Management or equivalent
• HR certification or diploma is an added advantage

• 13 years experience in HR/Admin role
• Experience in construction / interior / real estate industry preferred

• Proficiency in MS Excel, Word, Email
• Familiarity with attendance, payroll, PF/ESI processes
• Experience with Tally / HRMS systems is a plus

• Strong organizational and coordination skills
• High level of confidentiality and accuracy
• Clear communication and follow-up ability
• Ability to handle multiple tasks in a fast-paced environment

• Work with a pan-India, legacy interior contracting firm (since 1998)
• Exposure to large hospitality, healthcare, and luxury projects
• Direct interaction with management and multi-city teams
• Structured processes, in-house factory, and professional work culture
• Opportunity to grow into HR Executive / Admin Lead roles