Hiring Academic Coordinator - Middle school

Dear Candidates ,

Greetings from VIBGYOR GROUP OF SCHOOLS!!!

We are hiring Academic Coordinator - Middle school @ VIBGYOR HIGH, Coimbatore Centre.

Designation:

Coordinator Middle School

Band:

M1

Organization:

VIBGYOR Group of Schools

Function:

Academics

Location:

Coimbatore

Board:

CBSE

Reporting Manager:

Vice Principal

Primary Purpose: A Coordinators role calls for being a leader, mentor, trainer and an administrator to align and fulfill the functional goals for achieving the Vision of the organisation.

Key Accountabilities/Activities:

Primary Responsibility:

Academic Operations

• Receiving plan of equipment from the Vertex Office
• Ensure the equipment availability to Teachers for use and confirm their return.
• Ensure quarterly stock taking.
• Responsible for various teaching aids & curriculum materials provided by the Central Office
• Details & records of updated versions and further instruction regarding the curriculum sent by Central Office to be maintained and updated regularly.
• Ensure that the Lesson Plans are available with Teachers and they go through the same and are prepared for the class.
• Send regular feedback at the end of the Lesson Plan, volume/unit plan or end of a theme to the Central Office.
• Any queries & clarification in terms of implementation of given plan to be initially consulted with the Principal.
• In case of failure in acquiring a satisfactory solution, school support can be consulted keeping the Reporting Head in the loop.
• Coordinators should send Field Trips Proposals seeking approvals at the beginning of the Academic year to the Central Office.
• Ensure implementation of Administrative Systems, Processes and Policies as suggested by the Central Office and conduct Audit at intervals.
• Replenishment of Teaching Aids.
• Coordinators along with the Centre Heads to send relevant content for updating the website every quarter.
• Coordinators along with the Centre Head to ensure Implementation of HR Policies and Processes as per guidelines of the Central Office about Appraisal, Induction, Recruitments, Transfers, Joining and Exit.
• A Coordinator is expected to share the responsibility with Teachers about the emotional and physical well-being of each student in the respective grade levels.
• Plan for the effectiveness of Curriculum Delivery by using the Academic Calendar.
• Conduct Curriculum workshops including discussions on Support Programmes and Special Education.
• Observe lessons in each subject area daily.
• Provide timely curriculum-related feedback to Teachers.
• Approve Lesson plans and curriculum made by Teachers of the Secondary Section.
• Ensure uniformity in the implementation of the Lesson Plans.
• Drafting of Circulars and Newsletters
• Discuss the support programmes with the Team members during Curriculum Workshops.
• Maintain a detailed track report of academic coverage of support programme and effectiveness of the same to be monitored closely. Monitor Record Keeping of the Support Programmes.
• To acquire information from Teachers regarding the identified students case.
• Check the genuineness in the identified student case by investigating in-depth facts about the case.
• To approve/disapprove the referral forms and send it to the Special Educator for further process as the case may be.
• Meet the Parents along with the Special Educator and inform the Parents regarding the Student.
• Keep the Centre Head informed about the same.
• Monitor and seek updates about the childs progress and update the Parent from time to time along with the Special Educator.
• Ensures that the student attends all the Remedial Sessions.
• A Coordinator needs to receive the follow-up reports and updates from the Special Educator on the student every week; compile and maintain records of the same.
• Ensure Implementation and Monitor the Children Library Programme as prescribed by the Central Office
• Plan/Organise /Coordinate all the events such as Parent Orientation, PTA, PTM, Field Trips, Sports Day, Annual Concert, Special Events, Culminating activities and all Competitions as per the guidelines.
• Extra-Curricular Activities are to be conducted as per guidelines given by the Central Office
• Approval for budgets and details for the same needs to be taken from the Principal
• Delegate duties to the Teaching and Non-Teaching staff (Teachers) for all the events
• Proxy Teachers to be arranged accordingly
• Inform all the concerned departments about all the events minimum a week in advance
• Circulars to be sent in advance for the events.
• Record keeping of events and submission of Feedback of the same to the Central Office
• Records of extracurricular activities along with the list of students grade wise to be maintained by a Coordinator
• Charts Displayed on the Soft boards during Events and otherwise should be without any errors in language or content mentioned
• Preservation of Charts should be done appropriately keeping in mind the space constraints
• Responsible for coordination for Judging Competitions by other Grade Coordinators or Parents
• Responsible for ensuring that only Parents are made a part of the Prize Distribution Ceremony on the Sports Day
• Assist in Public-Relation events and other Special Events sponsored by School

• Secondary Responsibility: Administration Operations Record keeping and maintenance
• Should be familiar with sections of Teacher regarding the duties and disciplinary powers of Teachers
• To complete such forms and records required to facilitate the smooth operation of the School or School system
• To attend all meetings convened by the Principal, unless prior permission taken to be absent has been obtained
• A Coordinator is expected to be in school at a reasonable time before the opening and after closing as per the HR Policy.
• To return all Mark books, cumulative result sheet to the Principal at the end of School year.
• Adhere to all the policies in force or introduced from time to time and actively implement the same.
• Taking handover from Teachers resigning from the organisation and allocating the job appropriately.
• Inventory of Teaching Aids, Lab Equipment, etc. should be taken by a Coordinator on every last working day of the month
• All the requisitions made by Teachers to the stores should route through a Coordinator.
• Educate, encourage & promote optimum usage of the available material.
• Pay attention to the cost-cutting factor in the miscellaneous stationery items and maintain a record of class and grade wise requisitions placed.
• Health and Resources forms to be given to students at the beginning of the Academic Year and ensure that its duly filled and maintain a record of the same.

Interested candidates can share their CV @ nithya.p@vgos.org

Regards,

Team HR