Head of Administration

Job Title: Head of Administration India (GCC)

Location: Ceres India Bangalore

About Ceres India

Ceres India (Ceres Environmental India Pvt. Ltd.) serves as the Global Capabilities Center for Ceres Global, embodying strategic value, innovation, and operational excellence. With a highly skilled and diverse team, Ceres India drives efficiency and delivers exceptional support services across global operations.

Driven by Purpose, Powered by People

At Ceres, youre more than an employee youre part of a mission-driven team restoring hope and rebuilding lives. Every role, whether in leadership, field operations, or support functions, plays a critical part in helping communities recover when it matters most.

We value initiative, collaboration, diversity, and accountability. Our culture is built on resilience, teamwork, and empowerment, offering competitive compensation, global exposure, and opportunities to lead with impact.

If you act with compassion, urgency, and ownership, youll thrive at Ceres.

Role Overview

The Head of Administration is responsible for overseeing the complete lifecycle of project documentation and corporate administration. This role serves as a critical link between executive leadership, project managers, accounting, legal counsel, and subcontractors, ensuring that all projects are contractually compliant, properly insured, and administratively supported from bid stage through project closeout.

Key Responsibilities

1. Contract & Subcontract Management

• Oversee the drafting, review, negotiation, and execution of prime contracts and subcontractor agreements.
• Ensure contractual compliance with local, state, and federal regulations, as well as internal risk management standards.
• Manage administrative workflows related to change orders, ensuring timely documentation and integration into existing contracts.
• Track and maintain valid Certificates of Insurance (COIs) and bonds for all contractors and subcontractors.

2. Operational Administration

• Standardize and manage filing and archival processes for project contracts, permits, leases, and official correspondence.
• Oversee the collection and processing of lien waivers and releases to support timely payments and clear project titles.
• Partner with field teams to support and streamline subcontractor procurement processes.

3. Travel Management

• Standardize travel booking, logging, and documentation processes across the organization.
• Manage and audit travel-related documentation, applying forensic review techniques to identify patterns, discrepancies, and exceptions.

4. Leadership & Strategy

• Audit and improve administrative workflows to eliminate operational bottlenecks between office and project sites.
• Lead, mentor, and manage administrative staff, including project coordinators and office assistants.
• Act as a strategic advisor to executive leadership on administrative efficiency and risk mitigation.

Required Qualifications

Experience

• Minimum 10 years of experience in construction administration or project management.
• At least 5 years in a supervisory or leadership role.

Education

• Bachelors degree in business administration, Legal, Construction Management, Engineering Management, or a related discipline.

Knowledge & Skills

• Strong understanding of construction-specific legal and compliance requirements, including:
• AIA contracts and documentation
• Prevailing wage regulations
• Lien laws
• OSHA documentation
• Proficiency in Salesforce and advanced working knowledge of Microsoft Excel and Word.
• High attention to detail with the ability to manage complex, document-intensive workflows.
• Strong interpersonal and communication skills, with the ability to perform effectively in high-pressure environments.

What to Expect

This role offers high visibility and strategic influence across the organization. The Head of Administration will partner closely with executive leadership to ensure contractual rigor, risk mitigation, and operational discipline across all projects. The position demands sound judgment, discretion, and the ability to drive administrative excellence in a complex, fast-paced construction environment, while building scalable processes that support long-term growth and governance.

Why Join Ceres India?

At Ceres India, you wont just have a job youll have a mission. Your work will directly influence the speed, accuracy, and effectiveness of disaster recovery efforts that help communities rebuild after crises.

We offer:

A collaborative, mission-driven work culture

Opportunities for professional growth and leadership development

Exposure to global operations and U.S.-based leadership

The opportunity to make a meaningful, lasting impact