Front Office & Admin Executive

Job Description:

• Job Title: Front Office & Admin Executive
• Industry: Real Estate
• Job Location: Mumbai
• Employment: Full Time
• Minimum Experience (In Years): 2 years
• Maximum Experience (In Years): 3 years
• Hospitality or real estate experience will be an added advantage.
• Qualification: Graduate
• Mandatory Requirement: Fluency in English (both spoken and written)

Interested and Eligible candidates may share their resumes on email hr@sothebysrealty.in with a subject headline "Application for Front Office & Admin- Mumbai"

Role & Responsibilities:-

1. Reception & Front Desk Management

Greet and welcome visitors and clients in a professional manner.

Handle incoming calls, emails, and courier services efficiently.

Maintain a clean, organized, and presentable front office area.

2. Visitor & Meeting Coordination

Manage visitor logbooks and issue visitor passes.

Schedule and coordinate internal meetings, conferences, and appointments.

Ensure meeting rooms are well-equipped and ready.

3. Office Administration & Support

Maintain office supplies inventory and place orders when necessary.

Coordinate with vendors for office maintenance, housekeeping, and repairs.

Handle petty cash and assist in basic accounting tasks such as invoice verification and documentation.

4. Travel & Logistics Management

Make travel and accommodation arrangements for employees or guests.

Organize transport and logistics for office events or meetings.

5. Communication & Coordination

Act as the point of contact between internal departments, vendors, and visitors.

6. Building & Facility Maintenance

Oversee the upkeep and maintenance of the office premises, including infrastructure, utilities, and common areas.

Coordinate with maintenance staff, electricians, plumbers, and AMC service providers for timely repairs and preventive maintenance.

Ensure proper functioning of essential services such as air conditioning, lighting, water supply, and security systems.

Maintain records of repair schedules, service requests, and vendor contracts related to facility management.

Key Skills:-

Excellent communication

Strong client handling & hospitality etiquette

Administrative coordination & calendar management

Vendor & office operations management

Pleasant personality with service-oriented attitude

About Sothebys International Realty:

Born from the rich heritage of the Sothebys Auction House, The Sotheby's International Realty network is present in 84 countries and territories with 1,100 offices and 26,100 sales associates. India Sothebys International Realty (ISIR) established its presence by setting up its first office in New Delhi in 2017. It now has offices in Mumbai, Pune, Kolkata, Bengaluru, Gurugram, Goa. The team in India comprises senior private bankers and experts from real estate, hospitality, and luxury goods industries.

Our services include:

Advisory and assistance in buying, selling, leasing luxury real estate.

Landlord representation

Buyer representation

Global Sales & Marketing for New Developments

Real estate advisory & transactions in commercial real estate

Holiday Homes Buying & Selling

International Real Estate for UHNIs in gateway cities