Front Desk Receptionist

Job Description

Job Title: Front Desk Receptionist / Executive Front Office

Number of positions: 2 - Nariman Point & Andheri (E)

Location: Mumbai: Nariman Point & Andheri (E)

Department: Administration

Reporting To: Partners / Office Manager

Email Resume:

Connect with Ms. Uttara Srinivas (Human Resources) here.

About the Company

Bhuta Shah & Co LLP (BSC) is a well-recognized, home-grown Professional Full-Services Firm since almost four decades, serving local and global markets in the field of Tax & Regulatory, Assurance, Advisory (Transactions, Risk, Cyber Security, Others) and Outsourcing.

Established in 1986, under the solid Foundations of its Founder & Chairman Mr. Shailesh Bhuta, BSC presently serves pan-India through nine (9) offices: West Mumbai (3), Pune, Ahmedabad; North Delhi, Jaipur; South Bengaluru, Hyderabad.

Over the years, we have acted as Trusted Advisors for our Clients. BSC has served all types of businesses from growth-oriented SMEs to well-established Indian Groups and multi-national Clients (MNCs), both within India as well as globally across sectors including PE, VC and Family Offices also. The Firm has a global reach, having the ability to serve clients in 100+ countries, including having served clients in the USA, UK, Israel, Spain, Germany, etc.

For every client engagement that we work, Quality is our Priority, and we thrive for bringing value-add for our Clients through technical depth and operational efficiency.

Maintaining the highest level of Work Ethics and Professional Excellence, we, through our 15+ strong leaders and talent-force of 300+ technically competent people, facilitate our clients growth by helping them navigate their complex issues in the ever-dynamic global and local environment.

Role Objective

To serve as the first point of contact for the firm, ensuring a professional, courteous, and well-organized front desk experience while efficiently managing partner coordination, client interactions, and administrative support.

Key Responsibilities:

Front Desk & Client Handling

• Welcome and assist clients, visitors, auditors, and vendors in a polite and professional manner.
• Manage incoming calls, emails, and inquiries; route them appropriately to Partners and team members.
• Maintain the visitor log, meeting schedules, and conference room bookings.
• Ensure reception and waiting areas are presentable at all times.

Partner Coordination & Support

• Coordinate schedules, appointments, and meetings for Partners, Ticket booking, Calendar, etc.
• Manage Partner calls, messages, and follow-ups with discretion and confidentiality.
• Assist Partners with basic administrative tasks, document movement, and internal coordination.

Administrative & Office Support

• Handle courier, postal, and document dispatch/receipt records.
• Maintain front office files, registers, and basic MIS reports.
• Support HR team for Interviews, Walk- ins, onboarding formalities for new joiners (coordination, documentation, access requests).
• Coordinate with housekeeping, Office Boys, IT, and vendors for smooth office operations.

Compliance & Confidentiality

• Maintain strict confidentiality of client and firm-related information.
• Follow firm policies, protocols, and professional etiquette at all times.

Required Skills & Competencies

• Excellent verbal and written communication skills.

Qualification & Experience:

• Graduate or Similar.
• 4-8 years of experience in Front Office / Receptionist preferably with a reputed mid-tier or large CA firm.