Front Desk Executive

The Front Desk Executive will serve as the first point of contact for visitors, clients, and internal stakeholders. This role is responsible for managing front desk operations, ensuring a professional office experience, and supporting administrative coordination across departments.

Job Description

About the Role

Greet and welcome visitors, clients, channel partners, and vendors in a courteous and professional manner.

Handle incoming calls, emails, and inquiries; route them to the appropriate departments.

Maintain visitor logs, issue visitor passes, and follow office security protocols.

Coordinate meeting room bookings, refreshments, and basic arrangements for meetings.

Manage courier services, dispatches, and incoming/outgoing mail.

Support administrative activities such as filing, documentation, data entry, and record maintenance.

Coordinate with internal departments for day-to-day administrative requirements.

Assist HR and Admin teams with onboarding coordination and document collection.

Maintain office stationery, front desk supplies, and basic inventory records.

Ensure cleanliness, discipline, and professional presentation at the front office area.

Escalate operational or administrative issues to the Admin Manager when required.

About You

Minimum Qualification: Graduate (any discipline preferred)

Minimum Experience: 1 3 years in a Front Desk / Reception role

Communication Skills: Excellent verbal and written communication skills

Languages: Proficiency in English, Hindi, and Gujarati

Computer Skills: MS Office (Word, Excel, Outlook) and basic email handling

Personality Traits: Well-groomed, polite, organized, and customer-focused

Why Join HN Safal?

Be part of a professional and growing real estate organization

Work in a structured corporate office environment

Gain exposure to cross-functional coordination

Long-term stability and growth opportunities