Finance Assistant [T500-22825]

About Visy:

Visy is a family-owned Australian business and a global pioneer in sustainable packaging, recycling and logistics. They operate across 150 sites globally, including operations in Asia, Europe, and the USA, supported by a dedicated workforce of over 7,000 employees. It is Australia and New Zealands largest manufacturer of food and beverage packaging, made from household recycling. As Australias largest recycler, it processes 40% of Australian households recycling. Visy also supports customers with logistics, packaging supplies, point of sale displays and more. At Visy India, their technology hub in Hyderabad, they are expanding their technical capabilities to support their global business.

Overview:

Position summary:

This position requires a passion for supporting the evolving needs of the business, alongside strong analytical skills and effective communication abilities. Proficiency in Windows, Excel, and email software is mandatory, with SAP experience being advantageous.

This role provides an engaging opportunity for a finance professional eager to contribute to Visy's operational and strategic goals. The position seeks to embody Visy's values and demonstrates dedication to improving operational efficiency.

Key responsibilities:

What are the primary responsibilities of the role?

Purchasing:

• Request new vendors through the central purchasing team
• Train local employees in purchasing requirements and address escalated issues.
• Review goods and services to ensure use of cost-effective vendors.
• Process credit card purchases and resolves invoice queries using SAP VIMS.
• Manage and maintain GRIR function in SAP, including POD and service report management.
• Maintain open commitments report and ensure compliance with purchasing rules.
• Send PO's created to vendors when required
• Follow up with Vendors for statements via phone / emails and action all overdue GRIR for all VR Vic sites / follow up with vendors for credit / invoices
• GR all monthly PO for the month for QLD sites
• Close off open PO's received from site managers / accountants
• Annual PO's to be created for all VR QLD Sites

Finance:

• Ensure costs are accurately and promptly posted to P&L.
• Reconcile weighbridge transactions against vendor charges.

Key challenges:

• Ensuring accuracy and efficiency in managing complex financial and procurement data.
• Balancing multiple priorities and deadlines across various departments and tasks.
• Maintaining strong communication and collaboration with diverse internal and external stakeholders.

Key stakeholders:

Internal:

• State Accounting Manager, Site Manager, Site Accountant.

External:

• Vendors, Visy subsidiaries.

Direct reports (Your team)

• None. The role involves collaboration across multiple internal and external departments.

Key requirements:

Experience and qualifications:

Mandatory (critical for the role):

• Strong analytical skills and previous administration experience.
• Proficiency in Excel and effective people skills.

Desirable (preferable for the role):

• Experience with SAP or other ERP systems.

Skills (technical, business, leadership):

• Accuracy and attention to detail.
• Strong negotiation and analytical skills.
• Intermediate Microsoft Office skills, particularly Excel.
• High customer service communication attitude.
• Effective multi-tasking and time management.
• Ability to identify priorities and structure workloads effectively.

Our values:

As a Visy employee, we expect that you will commit to these values, which we believe will underpin our future success.