Facility Executive (Technical) - NCR

Department Facility

Designation Executive/ Senior Executive Facility (Technical)

Location NCR

Reporting To Facility Manager

Role & Responsibilities

Facility Operations & Administration

• Prioritize and manage overall facility requirements to ensure smooth day-to-day operations.
• Oversee daily property operations in coordination with the Facility Manager and Assistant Facility Manager.
• Ensure all administrative functions, security requirements, and facility services are delivered efficiently.
• Drive continuous improvement in operational processes and service delivery.
• Conduct routine site rounds and critical area inspections to ensure compliance and upkeep.

M&E Operations & Technical Management

• Manage M&E operations including shift-wise activities, observations, and closures.
• Maintain and update M&E stock records, equipment history cards, logbooks, and technical datasheets.
• Ensure preventive maintenance (PPM) activities are executed as per the 52-week PPM calendar.
• Track and maintain records of PPM and service reports in coordination with the PPM planner.
• Monitor energy consumption and maintain accurate data records.
• Conduct regular M&E team briefings and provide periodic technical training.

Vendor, Inventory & Contract Management

• Manage vendors deployed at site and ensure service levels are met.
• Coordinate with Landlord (LL) teams and Site FM teams for daily operations.
• Prepare BOQs for materials as and when required.
• Oversee inventory and store management, including material movement, gate passes, and stock controls.
• Ensure adequate availability of consumables, supplies, and materials for uninterrupted operations.
• Manage approved supply and service contracts in line with client requirements.

Health, Safety & Risk Management

• Actively participate in emergency evacuation procedures and business continuity planning.
• Monitor health and safety compliance and participate in regular reviews.
• Issue and track work permits and ensure adherence to safety protocols.
• Maintain incident reports, trackers, and corrective action records.

Reporting & Client Coordination

• Ensure timely closure of tickets within defined SLAs.
• Prepare and maintain daily, weekly, and monthly operational and administrative reports.
• Manage MOMs for weekly and monthly FM and LL meetings.
• Provide operational data and reports to clients as required.
• Maintain accurate records of admin reports, incidents, and compliance documentation.

Work Schedule

• Role involves shift-based responsibilities with 6 days working.

Skillset required

• Strong knowledge of property and facility operations.
• Sound understanding of occupational health & safety standards.
• Client-centric approach with strong coordination and communication skills.
• Proven team management and leadership capabilities.

Experience (Years) required

Minimum 4 years of relevant experience

Qualification

B.Tech (Electrical) OR Graduate with ITI / Technical certification.