Facilities Officer

The Facilities Executive will be responsible for managing daily facility operations, ensuring a safe, efficient, and well-maintained work environment. This role requires strong coordination skills, attention to detail, and the ability to supervise vendors, housekeeping, security, maintenance, and overall office upkeep.

Key Responsibilities

Facility Operations & Maintenance

• Oversee daily facility operations, including housekeeping, security, pantry, and office upkeep.
• Ensure all office equipment, electricals, plumbing, and infrastructure are functioning properly.
• Coordinate preventive and corrective maintenance with vendors/technicians.
• Monitor cleanliness, hygiene, and safety standards across the premises.

Vendor & Service Management

• Manage vendor relationships for housekeeping, security, maintenance, and office supplies.
• Supervise vendor performance, attendance, and service quality.
• Process invoices, maintain AMC agreements, and track renewals.

Space & Asset Management

• Support in space planning, seating allocation, and workstation management.
• Maintain inventory of office assets, stationery, pantry items, and supplies.
• Track stock levels and initiate timely procurement.

Health, Safety & Compliance

• Ensure compliance with safety protocols, fire safety equipment, and emergency procedures.
• Conduct regular safety checks and coordinate with external agencies for audits.
• Maintain records related to facility compliance, licenses, and statutory documentation.

Administrative Support

• Manage courier services, office dispatch, meeting room bookings, and general admin requests.
• Assist in setup for internal meetings, events, and trainings.
• Coordinate with IT/HR/Admin teams for facility-related needs.

People & Coordination

• Address employee concerns related to workspace, environment, and facilities.
• Liaise with building management for repairs, access control, parking, and infra issues.