Fabric & Trim Sourcing Purchase Manager

1. Strategic Sourcing & Supplier Management:

• Develop and implement a strategic sourcing plan for all raw materials (fabrics, threads, zippers, buttons, labels, interlinings, etc.).
• Identify, evaluate, select, and onboard new suppliers and vendors globally based on capability, cost, quality, and reliability.
• Build and maintain strong, long-term relationships with key suppliers.
• Conduct regular supplier performance reviews and audits to ensure they meet agreed-upon standards (quality, delivery, social compliance).
• Manage the supplier database and develop a backup/alternative supplier base to mitigate risks.

2. Procurement & Purchasing:

• Review and process purchase requisitions from the planning and production departments.
• Prepare and issue Request for Quotations (RFQs), Purchase Orders (POs), and confirmations to suppliers.
• Negotiate prices, payment terms, and delivery schedules to achieve the best possible cost and terms for the company.
• Coordinate with the shipping and logistics department to ensure timely clearance and delivery of materials.
• Monitor and track order status from placement to delivery, proactively resolving any issues that arise.

3. Cost Management & Budgeting:

• Achieve cost savings targets through effective negotiation, value engineering, and strategic sourcing without compromising quality.
• Analyze market trends and raw material price fluctuations to forecast costs and make informed buying decisions.
• Prepare and manage the procurement budget.
• Work closely with the merchandising and costing teams to provide accurate raw material costs for customer quotations.

4. Quality Assurance & Compliance:

• Collaborate with the Quality Control (QC) department to establish clear quality standards and Technical Data Sheets (TDS) for all materials.
• Ensure all procured materials meet the required quality specifications before they are sent to the production line.
• Source and ensure suppliers provide all necessary test reports (e.g., for fabric shrinkage, colorfastness, etc.) from approved laboratories.
• Ensure all suppliers comply with the company's code of conduct, including social, ethical, and environmental standards.

5. Inventory & Supply Chain Coordination:

• Work closely with inventory/store managers to maintain optimal stock levels, minimizing both shortages and excess inventory.
• Coordinate with production planners to align material delivery schedules with the production plan to avoid line stoppages.
• Implement inventory reduction strategies where possible, such as Just-in-Time (JIT) delivery.

• Cost Savings:Percentage of cost reduction achieved against the target.
• Material Cost Accuracy:Variance between estimated and actual material cost.
• On-Time Delivery (OTD) of Materials:Percentage of orders delivered by suppliers on or before the required date.
• Material Quality:First-Time Pass Rate or Incoming Quality Control (IQC) rejection rate.
• Supplier Performance:Based on scorecards evaluating quality, delivery, and responsiveness.
• Inventory Turnover:How efficiently inventory is being used.

• Education:Bachelors degree in Textile Engineering, Supply Chain Management, Business Administration, or a related field.
• Experience:Minimum of 7-10 years of experience in sourcing and procurement, specifically within thegarment or textile industry.
• Technical Knowledge:
• In-depth knowledge of fabrics (woven, knitted, denim, etc.), their properties, and manufacturing processes.
• Strong understanding of trims, accessories, and garment construction.
• Familiarity with garment testing protocols and international quality standards.
• System Skills:Proficiency in ERP systems (e.g., SAP, Oracle) and Microsoft Office Suite, especially Excel.

• Exceptional Negotiation Skills:Ability to secure the best prices and terms.
• Strong Analytical and Problem-Solving Abilities:To analyze cost structures and market data.
• Excellent Communication and Interpersonal Skills:For dealing with suppliers and internal teams effectively.
• Strategic Thinking:Ability to see the big picture and plan long-term sourcing strategies.
• Risk Management:Ability to identify and mitigate supply chain risks (e.g., political, logistical, financial).
• Result-Oriented:Driven to meet and exceed cost and performance targets.
• Ethical Integrity:Must conduct business with high ethical standards.