Executive – Statutory & Labour Compliance (Factory)

Role purpose

• Support daytoday statutory and labour compliance activities for factory workers, ensuring accurate documentation, timely filings and readiness for inspections.
• Act as execution arm for the Compliance Lead and ER Head, maintaining records, coordinating with contractors and ensuring adherence to SOPs on the shop floor.

Key responsibilities

• Maintain all statutory registers and records related to attendance, working hours, overtime, leave, wages, bonus, canteen, safety and welfare as per applicable laws and company SOPs.
• Prepare and update monthly / quarterly statutory returns and help in timely submissions (PF, ESI, labour welfare, factory returns, etc.) in coordination with central HR/compliance teams.
• Collect, verify and file contractor compliance documents (licences, registers, wage sheets, challans, insurance, etc.) and highlight gaps to the Statutory Lead before bill processing.
• Assist in internal audits and external inspections by arranging documents, retrieving records, and preparing basic data / checklists as required.
• Update trackers for licence / registration renewals, periodic inspections, and statutory payments due dates; escalate deviations proactively.
• Coordinate with payroll team on inputs related to attendance, overtime and statutory deductions for workers to ensure accuracy and timelines.
• Support implementation of compliancerelated SOPs on the shop floor by guiding supervisors and contractors on documentation and formats.
• Maintain digital and physical filing systems for all compliance records to ensure traceability and easy retrieval during audits.

Qualifications and experience

• Post Graduate in HR ; additional certificate in labour laws / HR preferred.
• 25 years of experience in factory HR / time office / payroll / statutory compliance, preferably in a manufacturing setup with large bluecollar workforce.
• Basic working knowledge of key labour laws (Factories, CLRA, PF, ESI, Wages, Bonus, Gratuity) and statutory documentation formats.

Skills and competencies

• Strong recordkeeping, data accuracy and followup skills; comfort with Excel and HR/payroll systems.
• Ability to work on the shop floor, coordinate with supervisors, contractors and workers, and manage highvolume documentation.
• High integrity, confidentiality and discipline in handling statutory records and deadlines.