Executive Secretary – Legal & External Affairs

We are hiring Executive Secretary -legal & external affairs

Bengaluru (Frequent travel required)

Full-Time

Company Description

Founded in 1996, Aldecor India is a renowned interior design firm with over 25 years of expertise in Design and Build services. With partnerships with 157+ global brands, Aldecor has successfully completed 200+ projects, creating functionally and aesthetically appealing designs. The company is dedicated to sustainable design practices, delivering projects on time, and reflecting clients' brand identities. Aldecor is committed to innovation and providing exceptional value to its clients.

Role Description

We are seeking a highly organised and proactive Executive Secretary Legal & External Affairs to directly support the Managing Director. This multifaceted role includes executive support, vendor and government liaisoning, and legal documentation assistance. The ideal candidate is a self-starter with a go-getter mindset, excellent communication skills, and the ability to handle complex coordination and follow-ups efficiently.

Executive Support to MD

• Manage the MDs calendar, calls, emails, meetings, and appointments. Respond and follow-up on communications on behalf of the MD with internal and external stakeholders.
• Prepare briefs, presentations, and documents needed for meetings and external interactions.

Vendor & External Coordination

• Serve as the main point of contact with vendors, contractors, and service providers.
• Coordinate approvals, procurement, and compliance with suppliers and partners.
• Conduct site visits, collect necessary documentation, and monitor vendor activity.

Government & Legal Liaisoning

• Liaise with government departments for permits, licences, NOCs, and regulatory requirements.
• Assist with property-related documentation, follow-ups, and compliance processes.
• Track submissions and ensure timely processing of legal paperwork.

Operational Support

• Maintain logs of vendor performance, delivery schedules, and documentation.
• Align vendor and project timelines with internal teams (design, accounts, execution).
• Support administrative and field-level tasks as needed.

• A degree in Business Administration, Secretarial Studies, or a related field is preferred
• Knowledge or experience in legal and external affairs is advantageous
• Bachelors degree in Law, Business Administration, or a related field
• 13 years experience in executive support, liaison/vendor coordination, or legal support
• Strong communication, negotiation, documentation, and follow-up skills
• Willingness to travel frequently to project sites and government offices
• Proficiency in MS Office (Word, Excel) and documentation tools
• Experience in or knowledge of Company Secretarial Work, corporate governance, and compliance regulations
• Attention to detail, discretion, and the ability to maintain confidentiality

Mindset & Soft Skills:

Highly self-motivated , proactive, and able to take ownership of tasks

Resilient and persistent follows through to completion under pressure

Go-getter attitude with strong initiative and problem-solving ability

Interested candidates should send their resume to: