Executive Personal Assistant

Percept Limited is looking for a smart, proactive and highly organised Personal Executive Assistant. The role requires strong coordination skills, attention to detail and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Manage the MDs calendar, appointments, meetings, and travel schedules.
• Screen and prioritize emails, calls, and correspondence on behalf of the MD.
• Prepare meeting agendas, presentations, and briefing documents.
• Regular updation of contact information of his contacts.

2. Coordination & Communication

• Schedule internal and external meetings for the MD with clients, external stakeholders and internal teams.
• Prepare meeting agendas, presentations, and briefing notes.
• Take minutes of meetings and track follow-ups with relevant teams.
• Assist in coordinating the MDs involvement in events, client meetings, and industry forums.
• Coordinate and ensure the distribution of passes to all the guests as per the approved list for our events.

3. Administrative Management

• Maintain organized records, files, and documents.
• Prepare reports, presentations, and business correspondence.
• Manage travel and hotel bookings, itineraries for domestic and international tours and submit the expense reports to the Accounts department on timely basis.

4. Confidentiality & Discretion

• Handle confidential and sensitive information with the highest level of discretion.
• Maintain professionalism while dealing with internal and external stakeholders.

5. Project & Task Management

• Assist the MD in tracking strategic projects and priorities.
• Coordinate with teams to ensure timely completion of tasks assigned by the MD.

Key Skills & Competencies

• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of confidentiality and integrity
• Ability to multitask and work under pressure
• Strong coordination and follow-up skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Qualifications

• Bachelors degree in Business Administration, Management, or related field.
• 510 years of experience as a Personal Assistant / Executive Assistant to senior leadership.

Preferred Experience

• Experience working with senior executives or leadership teams.
• Experience in corporate, media, marketing, or event management environments.

Personal Attributes

• Highly organized and detail-oriented
• Proactive and solution-oriented
• Professional demeanor and interpersonal skills
• Ability to work independently and maintain discretion
• Should be open to travel if needed