Job Opening: Executive Assistant (EA) Mumbai

Experience: 47 years Salary: 40,000 50,000 per month

Interview Mode: Virtual (initially)

Executive Assistant Key Result Areas (KRAs) (Personal)

1. Calendar & Personal Management

Ownership of calendar : Take full responsibility for leaderships calendar, sorting, prioritizing, and proactively managing commitments.
Conflict-free scheduling : Ensure zero overlaps and provide timely reminders for all appointments.
Logistics coordination : Arrange travel, accommodation, and personal errands with 95% accuracy and timeliness.
Strategic foresight : Anticipate upcoming priorities and block time for preparation and deep work.

2. Email Management

Inbox monitoring : Organize and track emails to ensure critical messages are responded to within 24 hours.
Prioritization : Categorize and flag emails by urgency, subject, and required action.
Professional communication : Draft, review, and send correspondence with errorfree language and tone.
Confidentiality : Handle sensitive information with discretion and maintain strict confidentiality.
SLA compliance : Achieve 90% compliance for email turnaround and followups.

3. Vendor Development & Vendor Management (Admin & Operations)

Vendor development : Identify, evaluate, and onboard new vendors to strengthen the supply base.
Database maintenance : Keep an updated record of vendors for administrative and operational needs.
Cost-effective procurement : Negotiate contracts to ensure alignment with company policies and budget efficiency.
Performance tracking : Monitor vendor performance and resolve issues within agreed timelines.
Payment compliance : Ensure timely payments and adherence to contractual obligations.
Quarterly reviews : Conduct vendor evaluations every quarter to assess service quality and reliability.

4. Administration & Facilities Management

Facilities upkeep : Ensure office premises, utilities, and equipment are maintained in optimal condition.
Office upkeep : Oversee housekeeping, repairs, and maintenance activities to maintain a professional work environment.
Inventory management : Track office supplies and consumables; ensure timely replenishment with zero stockouts.
Cost control : Monitor administrative expenses and implement measures to reduce costs without compromising quality.
Compliance & safety : Ensure adherence to workplace safety standards and administrative policies.

Location: Mumbai, Goregaon

Interview Mode: Virtual (initially)

Regards,

Neha Khandelwal

Note: Kindly don't call on any office number. If your CV matches our requirements, I will reach out to you directly.

Executive Personal Assistant