Required Qualifications
Bachelors / Masters degree in Management, IT, Engineering, or related field.
(Mandatory Experience) Project Management exposure in IT / SaaS environment.
Any one certification preferred:
PMP
Scrum Master
Agile / IT Project Management Certification
Minimum 36 years experience in Executive Assistance / Project Coordination / IT Project Support.

Company: GEBI Trade Platforms Pvt. Ltd.
Industry: SaaS | Import-Export Trade Intelligence | IT Consulting
Location: Rajkot & Ahmedabad (India) with Frequent Domestic & International Travel
Job Type: Full-time | On-site | Travel-Intensive Role
About Us
GEBI Trade Platforms Pvt. Ltd. is a fast-growing SaaS-based Import-Export Trade Intelligence & Consulting firm, building advanced global trade data platforms, analytics dashboards, and CRM solutions for international markets.
We are looking for a highly capable Executive Assistant to the Managing Director who can operate at a strategic level while managing complex schedules, projects, travel, and cross-department coordination.
Role Summary
This is a high-impact leadership support role requiring complete ownership of MD office operations, project coordination, execution tracking, and frequent travel across India and internationally. The ideal candidate must be adaptable, technology-oriented, and comfortable working in a dynamic, high-pressure environment.

Key Responsibilities
Managing Director Support
Act as the primary liaison between the Managing Director and all internal/external stakeholders.
Manage MDs calendar, meetings, travel arrangements, documentation, and communications.
Handle sensitive and confidential business information with integrity.
Project & Execution Management
Assist in execution of SaaS projects, trade intelligence platform development, and IT consulting assignments.
Coordinate with Product, Tech, Sales, Data, Operations, and Finance Heads to ensure deadlines are met.
Track project milestones, action items, KPIs, and delivery commitments.
Prepare meeting notes, execution trackers, presentations, and reports.
Travel & Mobility
Based in Rajkot & Ahmedabad, with readiness to travel across India and internationally at short notice.
Support MD during business travel including meetings, negotiations, and operational reviews.
Technical & Operational Support
Participate in technical meetings related to SaaS, data platforms, CRM workflows, automation tools, and dashboards.
Translate business requirements into execution workflows.
Assist in vendor coordination, onboarding processes, and system implementations.
Office & Personal Task Coordination
Manage multiple priorities including professional and limited personal administrative tasks of MD.
Maintain structured follow-ups, documentation, reminders, and execution timelines.

Skills & Competencies
Excellent communication & coordination skills.
Strong technical understanding of SaaS, CRM systems, data platforms, and automation tools.
Ability to work under pressure with multiple parallel responsibilities.
Highly organized, proactive, and execution-oriented.
Comfortable with frequent travel, flexible schedules, and dynamic working conditions.

Compensation
Salary: No bar for the right candidate competitive compensation aligned with experience and performance.

Why Join Us?
Work directly with leadership in building a global SaaS trade intelligence platform.
High exposure to international markets, strategic projects, and fast-track growth.
Opportunity to shape operations in a rapidly scaling organization.

Apply Now
If you are dynamic, tech-savvy, and thrive in high-responsibility roles we invite you to apply and become a core part of GEBI Trade Platforms Pvt. Ltd.

Executive Management Assistant

GEBI TRADE PLATFORMS PRIVATE LIMITED

Job Description

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