EXECUTIVE - BRAND EXPERIENCE (EVENTS)

Job Description: Executive – Events (Pune)
Location: Baner–Sus
Reports to: AGM – Events
Experience: 0–2 years
Team Size: NA

Why this Role. Why Now?

At Vilas Javdekar Developers, we believe that every customer interaction is an opportunity to build lasting trust. Offline events are key touchpoints in this journey—be it pre-launch previews, experience zones, or customer gatherings. As we scale our presence and deepen brand affinity, we need driven individuals who can own the seamless execution of high-impact offline marketing events and brand activations across our real estate portfolio. This is your opportunity to join a fast-moving, purpose-led team shaping how people feel the VJ brand—live and in-person.

What Success Looks Like in 1 Year

• Planned and executed 12–15 on-ground events with zero critical misses.

• Built a reliable vendor network and SOP for event execution, ensuring consistency and cost-effectiveness.

• Collaborated across teams (Design, Sales, CRM) to align on event objectives and deliver impactful experiences.

• Managed tight timelines, quick turnarounds, and dynamic setups with agility.

• Maintained detailed reports and budgets for all events.

• Earned trust of senior leaders as a dependable go-to executor for high-pressure situations.

Responsibilities

• Coordinate end-to-end execution of offline events, launches, site activations, brand expos, and internal engagement activities.

• Assist AGM – Events in planning event calendars, sourcing vendors, and managing timelines.

• Execute branding, signage, and setup as per brand guidelines at project sites or offsite venues.

• Maintain event checklists, coordinate with vendors and internal stakeholders, and troubleshoot on-ground issues.

• Track budgets, maintain expense records, and ensure approvals and reconciliations are in place.

• Capture feedback post-events and document learning for future iterations.

• Liaise with agencies, fabricators, and production partners to ensure timely deliveries.

• Stay updated on trends in real estate and brand activations for continuous improvement.

Must-Have Experience (Non-Negotiable)

• Hands-on experience in coordinating physical/offline events (college fests, brand activations, internships, etc.).

• Strong organizational and multitasking ability under tight deadlines.

• Working knowledge of MS Excel, Google Sheets, and task tracking tools.

• Willingness to work on weekends or odd hours based on event schedules.

• Basic understanding of vendor management and budgeting.

Nice to Haves (Can Be Learned On-the-Job)

• Exposure to real estate, retail, or lifestyle brand marketing.

• Creative input on event themes, décor, or audience engagement.

• Experience working with design or creative teams.

• Understanding of customer journeys in experiential marketing.

The Way We Work (Culture Fit)

• We value accountability: if you commit, you own it till it's delivered.

• Open to feedback, collaborative, and ego-free.

• Strong alignment to VJ values of Trust, Transparency, and Innovation.

• Hustle with purpose – we move fast but never compromise on detail or ethics.

• Obsessed with user experience and how small touches shape perception.

Location & Work Requirements

• Role is based out of Baner–Sus Office, Pune.

• Frequent travel required to project sites, vendor locations, and event venues within Pune.

• On-ground presence required during weekend events or holiday activations.

• Must be comfortable with dynamic work hours and physically demanding setups during events.

Interview Signals We Look For:

• Has independently executed or supported at least 2–3 offline events.

• Speaks with ownership and clarity about previous responsibilities and outcomes.

• Proactive problem-solving mindset and presence of mind in dynamic setups.

• Understands how details matter in branding and execution.

• Can demonstrate agility, learning attitude, and high energy.