Executive Assistant

Role Objective

Support the CEO and executive team by managing schedules, communications, and operations to ensure efficiency and achievement of company goals.

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.

Required Skills & Qualifications

• 4+ years of executive/administrative experience.
• Strong communication, organization, and time-management skills.
• Proficiency in office productivity tools.
• Flexible, proactive, and able to manage multiple priorities.
• High level of discretion and confidentiality.

Preferred Qualifications

• Experience with budgeting and expense management.
• Ability to develop and improve internal processes.