Executive Assistant to SBU Head (Life Sciences)

Job Description:-

Business Planning, Monitoring, and Coordination:

·         Act as a focal point of contact to provide relevant information with due confidentiality & sensitivity to concerned people, departments or agencies.

·         Liaise with business associates, external agencies, and business partners to sustain ongoing business relations.

·         Establish a mechanism to effectively track and monitor the status of projects/ initiatives undertaken by the business.

·         Understand and identify business management processes and recommend actions for simplifying for smooth flow of information and enhanced tracking mechanism.

·         Implement directives of SBU Head/ across functions/ locations; coordinate for deployment as per standards and follow-through to achieve desired outcomes. 

Documentation and Reporting:

·         Accurately record and maintain MoM (Minutes of Meetings) for meetings/ discussions undertaken on behalf of SBU Head.

·         Follow-through with concerned people or agencies, seek updates on MoM (Minutes of Meetings) for meetings or tasks assigned and report status to SBU Head; seek inputs and communicate and follow-through for deployment of instructions for completion as per timelines.

·         Consolidate data, analyze, and present inferences/ key highlights on MIS; track status of actions, prioritize and follow-through for closure and report status.

·         Research on business issues, provide updates on macro and industry trends; ensure quantitative and qualitative data analysis with recommendations (related to business case) for decision-making. 

Project facilitation:

·         Validate project proposals (content and commercial) and ensure required technical documentation in all aspects.

·         Monitor & report progress on project activities, escalate issues impacting the roadmap to the right personnel and follow through for timely resolution. 

·        Act as SPOC (Single Point of Contact) for Budgeting, monitor budget spending and seek clarification on deviations, and delays with the required evidence.

Reporting To:- SBU Head- Life Sciences

Qualification:- B.E./ B.Tech. (Chemical) + MBA (Marketing) 

Experience:- 4-8 Yrs.

Work Location:- Corporate Office, Vadodara