Executive Assistant to Managing Director

This is an ideal role for a young and dynamic person to learn the industry and the business itself, including Finance, Profitability and customer relationship. A candidate for this position will excel if they can keep their calm in a high pressure environment coordinating with the MD on his daily, weekly and monthly planner. The candidate should have prior experience in handling work schedule, over a min. 3 year period, of a CXO level person. Thus, the candidate should be detail oriented and a creative problem solver.

Executive Support

• Manage the CEOs calendar, meetings, travel, and appointments
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Screen calls, emails, and correspondence, responding or redirecting as appropriate
• Prepare agendas, presentations, reports, and briefing documents.

Coordination & Communication

• Coordinate meetings, board reviews.
• Track action items and follow up to ensure timely closure
• Draft professional emails, notes, and communications on behalf of the CEO
• Maintain confidentiality of sensitive information at all times

Administrative & Operational Support

• Organize documents, records, and confidential files
• Support special projects and strategic initiatives as assigned
• Assist with expense reports, approvals, and compliance-related documentation

Stakeholder Management

• Liaise with senior management, board members, clients, and partners
• Support smooth communication across departments aligned with CEO priorities

Skills & Competencies

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of discretion, integrity, and professionalism
• Ability to work independently and handle pressure
• Proficiency in MS Office / Google Workspace

Qualifications

• Bachelors degree in Business Administration or related field
• 5+ years of experience as an Executive Assistant or similar role (supporting senior leadership preferred)

Reporting To

Managing Director and CEO