Executive Assistant to Managing Director

Executive Assistant to Managing Director

Company: Surgeway Biosciences Pvt Ltd

Location: India (Office-based)

Experience: 58 years

Employment Type: Full-time

About the Role

We are looking for a high-caliber Executive Assistant (EA) to work directly with the Managing Director.

This is not a traditional secretarial or admin role.

The EAs core responsibility is to:

• Protect the MDs time
• Ensure follow-through on decisions
• Reduce day-to-day execution clutter

If you enjoy structure, follow-ups, coordination, and working closely with senior leadership, this role will suit you well.

What You Will Do

Calendar & Priority Management

• Manage the MDs calendar end-to-end
• Schedule, reschedule, or decline meetings based on priority
• Ensure meetings have clear agendas and objectives

Meeting Support & Follow-Ups

• Attend select internal meetings where decisions and action items are involved
• Capture decisions, action items, owners, and timelines
• Share concise post-meeting summaries
• Follow up with stakeholders until closure

Execution Tracking

• Maintain simple trackers for MD-level action items
• Coordinate with internal teams and external partners
• Flag delays or bottlenecks proactively

Communication & Documentation

• Draft professional emails on behalf of the MD
• Maintain structured notes, trackers, and decision logs
• Handle sensitive information with complete confidentiality

Daily / Weekly Coordination

• Participate in:
• Short daily priority syncs
• Weekly execution reviews
• Monthly planning discussions

What This Role Is NOT

• Not a personal secretary-only role
• Not a managerial or departmental role
• Not a data analysis or regulatory role

This role focuses on coordination, follow-through, and execution discipline.

Who Should Apply

Required Experience

• 58 years of total work experience
• At least 35 years supporting a senior leader (Founder / MD / CXO / Business Head)

Skills & Traits

• Excellent written and spoken English
• Strong follow-up and coordination skills
• High integrity and discretion
• Comfortable interacting with senior stakeholders
• Calm, organised, and detail-oriented
• Able to work behind the scenes without constant supervision

Education

• Graduate (any discipline)
• MBA is not required

Industry Background

• Pharma / healthcare exposure is a plus but not mandatory

Compensation

• Will be aligned to experience, maturity, and role fit

Long-Term Opportunity

This role is intended as a long-term partnership.

The scope will grow with trust, consistency, and performance.

**Important Note (Please Read Before Applying)**

This role suits candidates who:

• Enjoy follow-ups and execution discipline
• Prefer structure over chaos
• Take ownership quietly and reliably

If you are looking for:

• A purely administrative role, or
• A fast-track managerial position

This role may not be the right fit.

How to Apply

Please apply via LinkedIn with:

• Your resume to hitesh@surgeway.com
• A brief note explaining why this role suits your working style