Executive Assistant to Managing Director

Job Title: Executive Assistant to the Director

Role Overview

The Executive Assistant to the Director will provide high-level administrative, organizational, and coordination support to ensure the smooth functioning of the Directors daily operations. The role requires strong communication skills, discretion, and the ability to manage multiple priorities efficiently while acting as a key liaison between the Director, internal teams, and external stakeholders.

Key Responsibilities

Executive & Schedule Management

Manage the Directors calendar, meetings, appointments, and reminders.

• Schedule and coordinate internal and external meetings efficiently.

Trackfollow-ups and ensure timely completion of assigned tasks.

Travel and Logistics Coordination.

Arrange end-to-end travel for the Director and employees, including visas, flights, accommodation, and itineraries.

Coordinate travel schedules to ensure cost-effectiveness and efficiency.

Meeting Management

Attendmeetings as required and prepare accurate Minutes of Meeting (MoM).

Trackaction items and follow up with stakeholders/teams to ensure closure.

Communication and Coordination

Actas the primary point of contact between the Director, internal departments, consultants, vendors, and clients.

• Handle correspondence, emails, and calls with professionalism and confidentiality.

Coordinate with internal teams for updates, reports, and project-related information.

Office and Administrative support

Ensurethe Directors office is well-organized and professionally maintained.

Provide day-to-day administrative and operational support to the Director.

SupportHR and administrative activities as required.

Confidential & Professional Support

Handle sensitive information with the highest level of discretion and integrity.

Strong organizational and time-management skills

Excellent verbal and written communication

High level of discretion and confidentiality

Proficiency in MS Office (Word, Excel, PowerPoint)

Ability to multitask and work in a fast-paced environment