Executive Assistant to Managing Director

Location: Surat, Gujarat

Company: Alltex Exim Pvt Ltd

Alltex Exim Pvt Ltd is seeking a highly organized, proactive, and professional Executive Assistant to support the Managing Director in managing daily priorities, strategic coordination, and executive communication.

This role requires someone who can operate with discretion, structure, and ownership, acting as a trusted coordination point between leadership, internal teams, and external stakeholders.

The ideal candidate will be someone who brings clarity, discipline, and efficiency to a fast-paced leadership office.

Manage the Directors calendar, meetings, priorities, and reminders with strong attention to detail

Coordinate internal communications, reports, and follow-ups across departments

Organize domestic and international travel, including itineraries, bookings, and documentation

Prepare meeting agendas, minutes, and track action points to ensure execution

Maintain professional and confidential communication on behalf of the Director

Support preparation of internal reports, presentations, and market updates

Manage key relationship touchpoints with clients, partners, and stakeholders

Ensure smooth daily operational coordination within the leadership office

We are looking for someone who demonstrates:

Exceptional organizational and time-management skills

Strong communication and interpersonal abilities

High professional integrity and confidentiality standards

Ability to handle multiple priorities with calm efficiency

A disciplined, proactive, and detail-oriented mindset

Graduate in Business Administration, Management, or related field preferred

25 years of experience as an Executive Assistant / Personal Assistant / Coordination role preferred

Proficiency in Google Workspace / Microsoft Office (Excel, PowerPoint, Word)

Comfortable working in a professional, fast-paced business environment

Opportunity to work closely with senior leadership

Exposure to international business and strategic operations

A role that provides learning, responsibility, and growth

Interested candidates may share their resume at:

hr@alltexexim.com