Executive Assistant to Executive Director

Executive Assistant to Director

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director . This role will serve as a key coordination point across departments, ensuring seamless communication, timely execution of initiatives, and efficient day-to-day management of administrative, scheduling, and follow-up activities.

Key Responsibilities

1. Coordination & Follow-Up

• Act as the primary point of contact between the Executive Director and internal stakeholders.
• Track, monitor, and follow up on tasks and projects assigned across departments to ensure timely completion.
• Maintain and regularly update project trackers, including timelines, dependencies, and progress status.

2. Scheduling & Meetings

• Manage the Executive Directors calendar by scheduling, prioritizing, and coordinating meetings, appointments, and calls.
• Prepare meeting agendas, record minutes, and ensure closure of action items.
• Support planning and coordination of weekly, monthly, and periodic review meetings.

3. Travel & Logistics Management

• Coordinate domestic and international travel, including itineraries, accommodations, and related logistics.

4. Communication & Documentation

• Draft and review emails, presentations, reports, and other communication on behalf of the Executive Director.
• Handle sensitive information with the highest level of confidentiality and discretion.

Qualifications & Skills

• 810 years of experience as an Executive Assistant, preferably within a manufacturing environment .
• Strong organizational, multitasking, and prioritization abilities.
• Excellent written and verbal communication skills.
• High proficiency in MS Office (Excel, PowerPoint, Word) and scheduling tools (Google Calendar, Outlook, etc.).
• Professional demeanor with strong ownership, accountability, and follow-through.
• Ability to work under pressure while maintaining confidentiality.

Key Attributes

• Strong sense of initiative and accountability.
• Exceptional attention to detail and time management skills.
• Ability to manage multiple priorities simultaneously.
• Positive attitude, adaptability, and discretion.