Executive Assistant to Director

Job Title: Executive Assistant to Director

Location: Pune ( Kharadi )

Department: Administration / Executive Office

Reports To: Director

Job Summary

We are looking for a highly organized, proactive, and discreet Executive Assistant to support the Director in managing daily operations, communications, and strategic initiatives. The ideal candidate will act as a trusted partner, ensuring efficiency, confidentiality, and seamless coordination across business functions.

Key Responsibilities

• Provide high-level administrative support to the Director
• Manage and coordinate the Directors calendar, meetings, and travel arrangements
• Prepare reports, presentations, agendas, and meeting minutes
• Act as a point of contact between the Director and internal/external stakeholders
• Screen calls, emails, and correspondence, prioritizing as needed
• Assist in planning and executing business meetings, events, and reviews
• Track key tasks, deadlines, and follow-ups on behalf of the Director
• Maintain confidential documents and sensitive information with discretion
• Coordinate with different departments to ensure smooth communication and workflow
• Support decision-making by conducting research and compiling data

Required Qualifications

• Bachelors degree in Business Administration, Management, or related field
• 37 years of experience as an Executive Assistant or in a similar role
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills

Key Skills & Competencies

• Exceptional organizational and time-management skills
• High level of professionalism and confidentiality
• Strong interpersonal and coordination skills
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving mindset with attention to detail
• Proactive and self-driven approach
• Strong documentation and follow-up skills

Preferred Qualifications

• Experience supporting senior leadership or C-suite executives
• Familiarity with project coordination or business operations
• Experience in [industry, e.g., interior design, construction, corporate services] is a plus

What We Offer

• Competitive salary and benefits
• Exposure to leadership and strategic decision-making
• Dynamic and collaborative work environment
• Opportunities for growth and career advancement