Executive Assistant to Director (Jewellery Industry)

Job Description - Executive Assistant to Director (Jewellery Industry)

Location: South Extension, New Delhi

Industry: Luxury Jewellery / Diamonds

CTC Offered: 1lacs - 1.20 lacs per month

Experience: 5-10 years

Role Overview:

We are seeking a highly skilled and detail-orientedExecutive Assistant to the Director who has strong knowledge ofjewellery, diamonds, gemstones, assortments, and design aesthetics . This role goes beyond traditional EA responsibilities and requires someone who can assist the Director in both administrative and product-related tasks within the luxury jewellery domain.

Key Responsibilities:

Executive Support

• Manage and coordinate the Directors daily schedule, meetings, travel plans, and appointments.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and business correspondences on behalf of the Director.
• Maintain effective communication between internal departments and external stakeholders.

Jewellery & Product Related Responsibilities

• Assist the Director in reviewingdesign sketches, concepts, and collections .
• Provide support indiamond and gemstone assortment , quality checks, and product curation.
• Maintain SKU-wise data, product sheets, costing sheets, and collection catalogs.
• Coordinate with design, production, CAD, and merchandising teams for approvals and follow-ups.
• Understand the 4Cs of diamonds, jewellery craftsmanship, gemstones (precious & semi-precious), and market trends.
• Assist during photoshoots, product launches, exhibitions, and buyer meetings.

Coordination & Operations

• Ensure timely execution of tasks delegated by the Director across departments.
• Track project timelines, follow-ups with design and manufacturing teams, and share regular status updates.
• Vendor coordination for jewellery-related activities (design houses, karigars, stone suppliers, etc.).
• Assist in maintaining inventory audits, certifications, and quality control documentation.

Communication & Representation

• Attend meetings with the Director and prepare MoMs, briefs, and follow-up trackers.
• Represent the Director in internal/external discussions when required.
• Provide customer handling support for VIP clients and ensure premium service delivery.

Requirements

• Bachelors degree; certification/courses in jewellery design, gemology, or diamonds is a strong advantage.
• 5-10 years of experience as an EA, in a jewellery/diamond/luxury jewellery brand.
• Strong understanding ofdiamonds (4Cs), gemstones, jewellery manufacturing processes , and design terminology.
• Excellent communication skillswritten & verbal.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• High level of organization, attention to detail, and ability to multitask.
• Professional demeanor, reliability, and ability to work in a fast-paced, high-expectation environment.