Executive Assistant to Chief Executive Officer

Job Description Executive Assistant to CEO

Position: Executive Assistant (EA) to CEO

Company: WOG Technologies Limited

Department: CEOs Secretariat

Location: Gurgaon

Employment Type: Full-time, 6 days a week

Reports to: CEO

Travel Requirement: Domestic & International (as per business needs)

About WOG Technologies

WOG Technologies is a world leader in water, wastewater, renewable energy, and sustainability solutions. We deliver smart, future-ready EPC/DBO/BOOT projects for industrial and municipal clients across the globe. With a mission to create a sustainable future, WOG is expanding rapidly in India, Southeast Asia, the Middle East, Africa, Europe and beyond.

Visit:

Key Responsibilities

Executive & Strategic Support

• Act as the first point of contact between the CEO and stakeholders (internal/external).
• Manage the CEOs calendar, appointments, travel schedules, e-mails, and calls efficiently.
• Prepare, review, and edit correspondence, reports, presentations, contracts, and tenders.
• Draft letters, agreements, and concise briefs for CEOs review/decision-making.
• Attend internal and client meetings, sometimes representing the CEO or the organization.
• Maintain confidentiality and handle sensitive information with discretion.
• Support the CEO in project reviews, business analysis, and strategy monitoring.

Business Coordination & Communication

• Coordinate and communicate with department heads, board members, and partners.
• Assist in strategic planning, performance tracking, and preparation of case briefs.
• Draft speeches, magazine articles, and digital media content on behalf of the CEO.
• Manage CEOs LinkedIn profile and contribute to branding and digital marketing efforts.
• Prepare compelling presentations and business documents for both internal and external stakeholders.

Travel & Event Management

• Organize domestic/international travel, including visas, passports, and accommodations.
• Ensure seamless logistical arrangements for CEOs trips, meetings, and events.
• Accompany the CEO on business travel to ensure efficiency and effectiveness of engagements.

Research & Industry Insight

• Conduct research in water, wastewater, renewable energy, and sustainability fields.
• Summarize insights, industry reports, and competitor intelligence for CEO decision-making.
• Stay updated on global trends in environment, technology, and energy sectors.

Technology & Process Excellence

• Be highly proficient with AI tools (ChatGPT and beyond), automation, and tech solutions.
• Use advanced Excel for analytics, reporting, and dashboards.
• Create high-quality PowerPoint presentations, proposals, and investor decks.
• Implement process automation and digital tools to save CEOs time.
• Support HR operational functions, project tracking, and minor administrative tasks.

Qualifications

• Education: Bachelors/Masters in Business Administration, International Business, HRM Management, Finance or related field. AI/Technology diploma or certification will be an advantage.
• Experience:
• Minimum 5+ years in an EA role supporting C-suite/Top Management.
• Exposure to international travel arrangements and visa/passport procedures.
• Client-facing experience, including representing leadership in meetings.

Skills & Attributes

• Strong communication (written & verbal) and presentation skills.
• Excellent personality, energy, and presence to represent the CEO and WOG globally.
• Tech-savvy with proficiency in MS Office, AI tools, digital media, and branding.
• Advanced Excel, PowerPoint, and content writing expertise.
• Ability to draft, analyze, and summarize contracts, agreements, and tenders.
• Proactive, resourceful, and able to anticipate the CEOs needs.
• Research-driven with curiosity in sustainability, environment, and energy.
• Willingness to work 6 days a week and travel extensively (domestic/international).

Why Join WOG Technologies?

• Opportunity to work directly with the CEO and top leadership.
• Strategic exposure to business, governance, and global projects.
• Fast-paced, high-growth environment in the sustainability and energy sector.
• Competitive salary, benefits, and international exposure.