Executive Assistant to Chief Executive Officer

About WOG Technologies

WOG Technologies Limited is a world leader in water, wastewater, renewable energy, and sustainability solutions. We deliver smart, future-ready EPC/DBO/BOOT projects for industrial and municipal clients across the globe. With an expanding footprint in India, Southeast Asia, the Middle East, Africa, Europe, and beyond, WOG is on a mission to create a sustainable future one innovative project at a time.

Visit: www.woggroup.com

Position Details

Position

Executive Assistant to CEO

Department

CEO's Secretariat

Location

Gurgaon, India

Employment Type

Full-time, 6 days a week

Reports To

Chief Executive Officer (CEO)

Travel

Domestic & International (as per business needs)

Experience Required

Minimum 5+ years in EA / C-suite support role

Key Responsibilities

1. Executive & Strategic Support

• Serve as the primary point of contact between the CEO and all internal/external stakeholders.
• Manage the CEO's calendar, appointments, travel schedules, emails, and calls with precision.
• Prepare, review, and edit correspondence, reports, presentations, contracts, and tenders.
• Draft letters, agreements, and concise briefs for CEO's review and decision-making.
• Attend internal and client meetings; represent the CEO or the organization when required.
• Maintain strict confidentiality and handle sensitive information with the highest discretion.
• Support the CEO in project reviews, business analysis, and strategy monitoring.
• Use AI tools to summarize documents, generate first drafts, and accelerate research tasks.

2. Business Coordination & Communication

• Coordinate with department heads, board members, investors, and global partners.
• Assist in strategic planning, performance tracking, and preparation of business case briefs.
• Draft speeches, op-eds, magazine articles, and digital media content on behalf of the CEO.
• Manage CEO's LinkedIn profile, thought leadership content, and digital brand presence.
• Prepare compelling presentations and business documents for internal and external audiences.
• Track key business KPIs and generate executive-level summary dashboards.

3. Travel & Event Management

• Organize end-to-end domestic and international travel: visas, passports, accommodation, itineraries.
• Ensure seamless logistics for the CEO's trips, meetings, conferences, and events.
• Accompany the CEO on business travel to ensure efficiency and effectiveness of engagements.
• Manage RSVP, guest coordination, and event briefings for high-profile meetings.

4. Research & Industry Intelligence

• Conduct in-depth research in water, wastewater, renewable energy, and sustainability sectors.
• Summarize insights, industry reports, and competitor intelligence for CEO's decision-making.
• Monitor global trends in environment, technology, energy, and regulatory landscapes.
• Use AI-powered research tools (Perplexity AI, ChatGPT, etc.) for rapid intelligence gathering.
• Prepare concise briefing documents and market analysis notes ahead of key meetings.

5. Technology, AI & Process Excellence

• Leverage AI tools (ChatGPT, Claude, Gemini, Perplexity AI, Copilot) daily for drafting, analysis, and research.
• Use Gamma.app, Beautiful.ai, or Canva AI for rapid, high-quality presentation creation.
• Implement process automation using tools like Zapier, Make, or Microsoft Power Automate.
• Build advanced Excel models, dashboards, and reports using pivot tables, Power Query, and macros.
• Use AI meeting assistants (Otter.ai, Fireflies.ai) to capture, transcribe, and summarize meetings.
• Maintain and optimize project tracking systems using Asana, Monday.com, or ClickUp.
• Support HR operational functions, project tracking, and cross-functional administration.
• Manage digital files, records, and workflows across cloud platforms (SharePoint, OneDrive, Drive).

Required Technology & AI Proficiency

The candidate must demonstrate hands-on proficiency (majority if not all) with the following tools and platforms:-

Tools / Platforms - Proficiency Required

AI Writing & Research

ChatGPT (GPT-4), Claude (Anthropic), Gemini, Perplexity AI - Expert

AI Presentation & Design

Gamma.app, Beautiful.ai, Canva AI, Adobe Firefly - Advanced

AI Productivity

Notion AI, Copilot (Microsoft 365), Otter.ai, Fireflies.ai - Advanced

AI Automation

Zapier AI, Make (Integromat), n8n, Power Automate - Intermediate

Spreadsheets & Analytics

Microsoft Excel (Advanced), Google Sheets, Power BI, Tableau - Expert

Presentations

PowerPoint (Advanced), Google Slides, Keynote - Expert

Document Management

Microsoft Word, Google Docs, Notion, SharePoint, DocuSign - Expert

Communication & Calendar

Outlook, Gmail, Google Calendar, Slack, Microsoft Teams, Zoom - Expert

Project & Task Management

Asana, Monday.com, Trello, ClickUp, Jira (basic) - Advanced

CRM & Business Tools

Salesforce (basic), HubSpot, Zoho CRM - Intermediate

Digital & Social Media

LinkedIn (content creation), Hootsuite, Buffer, Canva - Advanced

Research & Intelligence

Bloomberg, Statista, IBISWorld, Google Alerts, Feedly - Intermediate

Travel & Logistics

Concur, TripActions, Amadeus (basic), Visa portals - Advanced

Cloud & File Management

OneDrive, Google Drive, Dropbox, Box - Advanced

Cybersecurity Awareness

VPN tools, 2FA apps, password managers (1Password/Bitwarden) - Intermediate

Qualifications

Education

• Bachelor's or Master's in Business Administration, Management, or a related field.
• Diploma or certification in Artificial Intelligence, Technology, or Digital Productivity preferred.
• Courses in data analytics, project management (PMP/PRINCE2), or sustainability, a strong plus.

Experience

• Minimum 5+ years in an EA or Chief of Staff role supporting C-suite / Top Management.
• Proven track record managing international travel, visa/passport procedures, and logistics.
• Client-facing experience, including representing senior leadership in business meetings.
• Demonstrable experience using AI tools in day-to-day work (not just familiarity).
• Exposure to EPC, sustainability, infrastructure, or technology sectors preferred.

Skills & Competencies

Technical & Digital Skills

• AI Tools: Daily working proficiency with ChatGPT, Claude, Gemini, Copilot, and Perplexity AI.
• Advanced Excel: Pivot tables, VLOOKUP/XLOOKUP, Power Query, macros, and dynamic dashboards.
• Presentations: Expert-level PowerPoint and Canva; ability to create board-level, investor-grade decks.
• Automation: Zapier / Make / Power Automate for workflow automation and time-saving processes.
• Project Tools: Asana, Monday.com, ClickUp, or equivalent task tracking and project coordination.
• Research Tools: Perplexity AI, Statista, Bloomberg, Google Alerts, Feedly for market intelligence.
• Communication: Proficiency with Outlook, Slack, Teams, Zoom, and Google Workspace.
• Document Management: SharePoint, OneDrive, DocuSign, and cloud-based file organization.
• CRM (Basic): Working knowledge of Salesforce, HubSpot, or Zoho for contact and pipeline visibility.

Soft Skills & Attributes

• Outstanding written and verbal communication in English; multilingual ability is a plus.
• Strong executive presence and personality to represent the CEO and WOG on a global stage.
• Proactive and resourceful ability to anticipate the CEO's needs before they arise.
• Exceptional organizational skills with ability to juggle multiple high-priority tasks simultaneously.
• High emotional intelligence (EQ), discretion, and diplomatic sensitivity.
• Research-driven with genuine curiosity in sustainability, energy, and environmental sectors.
• Willingness to work 6 days a week and travel extensively (domestic and international).
• Ability to work under pressure, meet tight deadlines, and adapt to rapidly changing priorities.

Why Join WOG Technologies?

Global Exposure

Work on international projects spanning Asia, Middle East, Africa, and Europe.

AI-First Culture

Work in an organization that embraces AI and digital innovation at every level.

CEO-Level Access

Direct exposure to top leadership, board-level governance, and strategic decisions.

Mission-Driven Work

Be part of a company solving one of humanity's most critical challenges clean water and clean energy.

Competitive Package

Competitive salary, performance incentives, and comprehensive benefits.

Fast-Track Growth

High-growth environment with real career progression in a rapidly scaling global company.