Executive Assistant to Chief Executive Officer

About the Role

The Executive Assistant to the CEO will provide high-level administrative, operational, and strategic support to the CEO of Home Centre Retail, ensuring effective coordination, communication, and follow-through on key priorities. The role is based at the Bangalore head office and requires strong organizational skills, discretion, and the ability to work in a fast-paced retail environment.

Responsibilities

• Manage the CEOs calendar, schedule meetings, and coordinate internal and external appointments, ensuring optimal time management and prioritization.
• Coordinate and organize leadership meetings, business reviews, and other key forums, including agenda setting, pre-read collation, minutes, and action tracking.
• Prepare, review, and refine presentations, reports, and communication material for internal stakeholders and external partners.
• Act as a key point of contact between the CEOs office and functional/regional heads, ensuring timely flow of information and follow-up on critical deliverables.
• Support strategic projects and initiatives by tracking milestones, consolidating updates, and preparing dashboards and summaries for the CEO.
• Plan and coordinate domestic and international travel, including itineraries, visas, accommodation, and expense claims for the CEO.
• Handle confidential information with the highest level of integrity and maintain professional documentation and records related to the CEOs office.
• Liaise with external stakeholders, partners, and vendors as required on behalf of the CEO in a professional and timely manner.
• Provide general administrative support to the CEOs office, including correspondence management, approvals routing, and document handling.
• Skills and competencies
• Excellent written and verbal communication skills; ability to draft professional emails, notes, and presentations.
• Strong planning and organizational skills with attention to detail and the ability to manage multiple priorities.
• High degree of professionalism, discretion, and integrity in handling sensitive and confidential matters.
• Advanced proficiency in MS Office (Excel, PowerPoint, Word, Outlook); familiarity with collaboration tools (Teams, Zoom, etc.).
• Strong stakeholder management skills and the ability to work effectively with senior leaders.
• Problem-solving mindset, proactive approach, and ability to work independently with minimal supervision.
• Qualifications and experience
• Graduate in any discipline; a postgraduate degree or diploma in Business Administration or related field will be an advantage.
• 58 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role, preferably supporting CXO-level leaders.