Executive Assistant

Job Purpose:

Provide high-quality executive support to C-level leaders in a fast-paced APJ environment. The Executive Assistant ensures smooth daily operations, manages priorities, and represents the Executive in communications and coordination.

Key Responsibilities:

• Manage complex calendars, schedules, and appointments; coordinate internal and external meetings, including logistics and prep materials.
• Handle travel planning end-to-end (flights, itineraries, logistics).
• Draft and prepare professional correspondence, presentations, and reports.
• Prioritize and manage email on behalf of the Executive, draft responses and flag urgent items.
• Support executive meetings: prepare agendas, compile materials, track actions, and record minutes.
• Liaise across departments to coordinate approvals, signatures, and information flow.
• Handle confidential information with discretion and manage multiple priorities efficiently.
• Address ad hoc requests and shifting priorities, sometimes outside core hours.

Skills & Experience:

• 47 years of executive assistant or senior administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking ability.
• High attention to detail and strong problem-solving skills.
• Able to work independently, maintain confidentiality, and support senior-level stakeholders.
• Proficient with MS Office and standard business tools.

Working Conditions:

• Professional office environment with occasional extended hours.
• Remote/hybrid work flexibility.
• Limited local travel if required.