Executive Assistant

Job Description: Executive Assistant cum Technical Assistant

Position Summary

The Executive Assistant will provide comprehensive administrative, analytical, and technical support to senior leadership. The role requires strong proficiency in MS Excel, PowerPoint, and modern AI tools, along with excellent coordination, communication, and problem-solving abilities. The incumbent will support day-to-day executive functions while assisting in technical documentation, data analysis, and project-related tasks.

Key Responsibilities

Executive Support

• Manage calendars, meetings, travel schedules, and daily coordination for senior leadership.
• Prepare agendas, minutes of meetings, follow-up trackers, and official correspondence.
• Handle confidential documents and communication with utmost professionalism.
• Act as a liaison between leadership and internal/external stakeholders.

Technical Assistance

• Prepare technical reports, documentation, presentations, and analysis.
• Coordinate with different teams to track project progress, timelines, and deliverables.
• Assist in data-driven decision-making using Excel and analytical tools.

Data Management & Reporting

• Develop and maintain dashboards, trackers, and MIS reports.
• Analyze large datasets using advanced Excel functions.
• Prepare executive-level PowerPoint presentations with clear insights and visual storytelling.
• Use AI tools to automate data processing, create summaries, and enhance documentation.

AI & Digital Tools Usage

• Use AI tools for:
• Creating presentations and content drafts
• Data analysis and insights generation
• Automating repetitive tasks and improving workflow efficiency
• Identify opportunities to integrate digital and AI solutions into routine processes.

Skills & Competencies

• Strong command of MS Excel (advanced formulas, dashboards, data analysis).
• Excellent PowerPoint skills for high-quality presentations.
• Good working knowledge of AI tools.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage multiple stakeholders.
• High level of accuracy, organization, and attention to detail.
• Ability to handle confidential information with discretion.

Education & Experience

• Graduate in any discipline; technical background preferred.
• 36 years of experience as an Executive Assistant or similar role.
• Experience supporting senior leadership or technical teams is an added advantage.