Executive Assistant

Executive Assistant to Founder

Delhi NCR

Role Overview

We are seeking a highly organized, proactive Executive Assistant to support the founder of a growing healthcare ecosystem focused on metabolic health innovation.

The role sits at the intersection of healthcare, research, and early-stage platform development. The Executive Assistant will help coordinate communication, manage schedules, organize information, and ensure multiple initiatives move forward smoothly.

This role goes beyond traditional administrative support. It requires someone comfortable operating in a dynamic environment with multiple stakeholders, including doctors, researchers, technologists, and partners.

The ideal candidate enjoys creating clarity and structure in evolving systems.

Key Responsibilities

Strategic Calendar & Communication Management

Manage founder calendar and scheduling

Coordinate meetings with doctors, hospitals, and collaborators

Ensure meeting preparation materials are organized

Track follow-ups and action items

The goal is to maintain smooth communication across the ecosystem.

Information Organization

Maintain structured documentation of projects and conversations

Organize files, notes, and research materials

Prepare simple briefs before meetings when needed

Capture key insights and decisions from meetings

This helps reduce cognitive load and improves decision-making efficiency.

Ecosystem Coordination

Help coordinate communication between collaborators

Track progress across different initiatives

Ensure key tasks and commitments do not fall through the cracks

Examples of initiatives include:

hospital pilot programs

research collaborations

digital platform development

Operational Support

Travel coordination when required

Document preparation

Basic research assistance

Vendor and logistics coordination

The objective is to free the founder to focus on strategy, partnerships, and system design.

Ideal Candidate Profile

The ideal candidate is:

highly organized

proactive and anticipatory

detail-oriented

calm under pressure

comfortable managing multiple moving parts

They should enjoy bringing structure to complex environments.

Experience

Preferred:

26 years experience as an Executive Assistant, Operations Coordinator, or similar role

experience supporting senior leadership

experience in startup, consulting, healthcare, or research environments is a plus

Skills

calendar and meeting management

email and communication coordination

documentation and note-taking

basic research and information synthesis

project coordination

Helpful familiarity with tools such as:

Google Workspace

Notion / Airtable / productivity tools

Zoom / Slack

Personal Qualities

The strongest candidates will demonstrate:

anticipation (seeing needs before they arise)

clear and concise communication

strong reliability and discretion

ability to remain organized in dynamic environments

Growth Opportunity

This role has the potential to grow into an Operations Manager or Chief-of-Stafftype position as the ecosystem expands.

We are looking for someone who wants to grow with the system over time.

Location

Delhi NCR preferred.

Why This Role Is Unique

The position offers exposure to the development of a new healthcare ecosystem focused on metabolic systems and clinical innovation.

The Executive Assistant will work closely with the founder and gain insight into strategy, partnerships, and early-stage platform building.