Executive Assistant

We are looking to hire for the position of Executive Assistant Operations (EAOps) for our Founders Office.

Key details for the mandate:

Role: Executive Assistant Operations

Experience: Minimum 5 years

Location: Turbhe, Navi Mumbai (In-office only)

Working days : Monday to Saturday.

Joining: Immediate to 30 days

Industry Preference: FMCG or Manufacturing, but candidates must have strong exposure to EA, operations, coordination, and MIS

Must-have skills: Founder support, calendar management, team follow-ups, operational coordination, MIS/Excel proficiency, project tracking

Responsibilities

1. Founder Support & Calendar Management

Full ownership of the Founders calendar

Scheduling, prioritising, and coordinating all meetings

Preparing meeting briefs and tracking action items

Managing daily communication and correspondence

2. Follow-ups & Execution Tracking

Proactively following up with teams on tasks and deadlines

Maintaining structured trackers for weekly goals

Ensuring accountability without micromanaging

Coordinating updates across departments

3. Operations & Coordination

Handling daily operational requirements and process coordination

Ensuring smooth communication flow internally

Vendor coordination and documentation management

Creating and maintaining SOPs where required

4. MIS & Reporting

Building and maintaining dashboards (weekly, monthly)

Collecting data from teams and presenting insights to Founder

Strong capability in Excel/Sheets for MIS

Preparing reports, summaries, and presentations

5. Project Management

Assisting in planning and executing key projects end-to-end

Maintaining project trackers and flagging any delays

Cross-functional coordination for operational initiatives

Ensuring timely closure of action items

Skills & Requirements

Minimum 5 years of experience in Executive Assistant, Operations, Project Coordination, or

Founders Office roles

Strong proficiency in Excel/Google Sheets and reporting

Excellent communication (written + verbal)

High level of ownership, discretion, and maturity

Strong organisational skills and ability to manage multiple priorities

Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.

Ability to follow up firmly yet politely

Educational Background

Graduate (MBA/PG degree preferred but optional)

Personality Fit

Mature, reliable, and highly accountable

Structured thinker with strong execution discipline

Anticipates needs and solves problems independently

Calm under pressure, with a positive, solution-driven mindset

Prior experience supporting founders/Sr. leadership

Candidates should be stable and have handled execution-heavy roles

Interested candidates can share resume on