Executive Assistant

Poulami.chatterjee@shyamgroup.com

Job Title: Executive Assistant to Finance Director

Location: Kolkata Head Office (Taratala)

Company: Shyam Metalics

Department: Finance

Reporting To: Director Finance

Job Summary:

Shyam Metalics is seeking a dynamic and presentable Executive Assistant to support the Finance Director at the Head Office in Taratala, Kolkata. The role involves providing high-level administrative, coordination, and analytical support while maintaining effective communication with internal departments and external stakeholders. Exposure to investor relations, financial documentation, or investment-related coordination will be an added advantage.

Key Responsibilities:

Executive Support

• Provide administrative and coordination support to the Finance Director in daily operational and strategic activities.
• Manage calendar scheduling, meetings, travel arrangements, and follow-ups on action items.
• Prepare meeting agendas, minutes of meetings, and maintain documentation for internal reviews.

Financial & Investment Coordination

• Assist in preparation and compilation of financial presentations, reports, and investment-related documentation.
• Coordinate with internal finance, commercial, and MIS teams for data collection and reporting.
• Support activities related to investor communication, financial reporting, and documentation.

Communication & Stakeholder Management

• Act as a coordination point between the Finance Director and internal departments.
• Handle professional correspondence, emails, and documentation on behalf of the Director.
• Maintain confidentiality in handling sensitive financial and corporate information.

Reporting & Documentation

• Assist in preparation of MIS reports, presentations, and data summaries required by senior management.
• Maintain organized records of financial documents, reports, and presentations.
• Track action points and ensure timely follow-up with relevant departments.

Administrative Coordination

• Manage scheduling of internal meetings, external discussions, and senior leadership interactions.
• Support preparation of presentations and briefing notes for management meetings.

Qualification & Experience

• B.Com (Bachelor of Commerce) is mandatory.
• 3 years of relevant experience in executive support, finance coordination, or corporate administration preferred.
• Exposure to investor relations, investment coordination, or financial documentation will be advantageous.
• Freshers with strong academic background and professional presentation may also be considered.

Key Skills

• Strong communication and coordination skills.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• Ability to handle confidential information with discretion.
• Good organizational and multitasking abilities.
• Professional appearance and interpersonal skills.

Preferred Candidate Profile

• Kolkata-based candidate preferred.
• candidate preferred for this role.
• Dynamic, presentable, and capable of working closely with senior leadership.